Job Title

About the CompanyOur client, a mid-sized full service Toronto firm, is looking for a Family Law Legal Assistant, who would be responsible for preparing, coordinating, revising, transcribing, and organizing legal and administrative documents. Keeping with practice management needs, performs other general office duties as required. The role would require being on site, 2 days per week.About the RoleProvide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary.Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders.Professionally interact with all firm members and clients.Photocopy and/or organize documents for distribution, mailing and binding.Schedule and confirm appointments, meetings, and conferences.Prepare and generate pre-bills for monthly billing, as needed.Book travel and make reservations, as required.Organize, maintain, and accurately file correspondence, invoices and receipts via paper and digital formats.Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines. What You BringLegal Assistant, Law Clerk or Paralegal Certificate/Diploma from an accredited institution.5+ years' experience working within a family law practice area in a law firm.Solid understanding of Family Law Rules and court filing processes.Hands-on experience working with transactional/complex documents.Document specialist capability, with strong technical skills working within Microsoft Office, Divorcemate and ACL.Solid transcription and proofreading skills.Familiar with developing basic Excel and PowerPoint charts.Strong eye for detail.Ability to communicate in a professional manner and provide exceptional client service.Excellent organizational skills with the ability to manage multiple priorities with ease.Hands-on experience with pre-bill administration (preferably using 3E).Familiarity working within a DMS system is an asset.