Job Title

Location: Mississauga (4 days onsite, 1 day WFH) Schedule: Monday Friday, 8:30 AM 5:00 PM (1-hour lunch break)This role will initially be on Pivotals payroll for the first 6 months, with a seamless transfer to the client's payroll thereafter.Are you an experienced administrative professional with exceptional organizational skills? We are looking for an Office Manager / Administrative Assistant for one of our clients in Mississauga to oversee office operations and support business functions. Key ResponsibilitiesOffice Management & Administration:Oversee daily office operations, ensuring an organized and efficient workspace.Manage office supplies, monitor inventory levels, and coordinate orders as needed.Handle reception duties, including greeting visitors and managing correspondence.Organize and maintain office records, files, and confidential documents.Coordinate office maintenance, working with vendors and service providers for necessary repairs or upgrades.Assist in scheduling, meeting coordination, and travel arrangements.Cell Phone & Communication Plan Management:Manage company cell phone plans, including setting up new lines and handling changes or upgrades.Maintain an updated record of all company-issued devices and ensure proper documentation.Liaise with service providers to negotiate contracts, resolve issues, and ensure cost-effective solutions.Vendor & Procurement Coordination:Serve as the primary point of contact for office vendors and service providers.Track office administration expenses and provide budget reports.Review and process invoices, ensuring timely payments and accurate records.Corporate Documentation & Correspondence:Draft, edit, and format business letters, memos, and reports.Maintain accurate documentation and filing of important office records.Assist in preparing presentations, reports, and meeting minutes.QualificationsExperience: 3+ years in an administrative role (office management, executive support, or admin coordination).Industry Background: Must have prior experience in administration-focused roles.