Job Title

The Mutual Fire Insurance Company of British Columbia is growing and is seeking a Office Administrator to join our team.Founded in 1902, Mutual Fire Insurance was the first mutual insurance company headquartered in British Columbia. Today, the company provides solutions for farm, commercial, and home insurance needs from British Columbia to Ontario. Mutual Fire Insurance is committed to making people a priority by creating membership initiatives, investing in technology, and supporting community projects.Mutual Fire Insurance's subsidiary, Four Points Insurance provides innovative insurance solutions for small to medium-sized businesses in suburban and rural areas. Four Points Insurance was formed in 2022 to support small businesses through the many adjustments they must face now, and in the future. Built with a passion for customer service and risk management, Four Points Insurance offers business owners a suite of commercial packages insurance options.In late 2021, Mutual Fire Insurance created two employee driven committees, an ESG Committee and a Purpose Committee. Today these committees are creating the framework and policy for Mutual Fire Insurance to work towards sustainability within our communities, while also ensuring environmental, social, and governance mandates are accomplished.The OpportunityThe Office Administrator role is a full time position. This role will anticipate the needs and handle administrative requirements. The incumbents responsibilities will include managing outgoing and incoming mail, answering the phones, welcoming guests, and other administrative responsibilities.ResponsibilitiesManage mail and document handling, preparing registered mail, and courier itemsManage incoming and external call handlingInteract with departments to participate in assignments or projectsAdminister file management and organization through applicable company systemsPrepare meeting rooms and maintain rooms ready for future meetingsStock control and inventory management for stationery, kitchen, and first aid suppliesCoordinate internal events for vendors and partners as requiredSuggest and implement controls to improve efficiency and accuracy of existing processesHere's what you bring2-3 years experience in an office administration roleExcellent organizational, interpersonal and communication skillsAbility to maintain an efficient and professional environmentProven ability to effectively prioritize workflow, work independently and manage time efficientlyHigh ethical standards and ability to maintain confidentiality and discretion in all mattersAnalytical in nature, and able to proactively solve problemsKnowledgeable of basic financial and insurance terminology preferredA welcoming and helpful attitude when interacting with staff, management, board, and guestsA high level of attention to detail applied to all dutiesWillingness to stretch and assume new responsibilitiesHigh degree of proficiency with MS OfficeWhat we offerCompetitive salaryComprehensive employee benefit packageFlexible work environment, opportunity to work remotely with limited office attendanceDiverse mix of staff and demonstrated work/life balanceCareer growth opportunities and continuing education programsWe thank all applicants for their interest, however only candidates under consideration will be contacted.