Job Title

The Canadian Mental Health Association-Ottawa Branch (CMHA Ottawa) is an independent, community-based non-profit organization supporting individuals in the Ottawa area with severe and persistent mental illness and/or substance use disorder, many of whom are experiencing chronic homelessness or are vulnerably housed. We are dedicated to promoting good mental health, developing and implementing sustainable support systems and services, and encouraging public action to strengthen community mental health services and related policies and legislation.Type of Position: Permanent Full-TimeStart Date: ASAPHours of Work: 35 hours per week, Monday to Friday, with flexibility to support morning and evening Board and Committee meetingsSalary: $63,154 to $73,728 per annumUnion ExemptPosition Summary:The Executive Administrative Assistant reports to the Chief Executive Officer and supports their work, and the work of the Board of Directors, and People and Culture, through a range of administrative duties. The incumbent is expected to have a high degree of skill at calendar management, attention to detail, flexibility, and balancing competing demands. The incumbent is required to have demonstrated experience conducting themselves and carrying out their responsibilities in an organized manner, with sound judgment, diligence, confidentiality and a high degree of professionalism and situational awareness. The incumbent will be tasked with document and meeting preparation, drafting correspondence, and other confidential administrative work, including meeting and issues management. The Executive Administrative Assistant will regularly work closely with Senior Leadership, the Board of Directors, and key external stakeholders and partners.To see the full job description for the list of responsibilities and duties, please visit our career page:https://ottawa.cmha.ca/get-involved/career-opportunities/ CMHA Ottawa Essential Minimum Qualifications:Education: Post-secondary education (college diploma or university degree) or equivalent experience and training required; diploma/degree with a concentration in administrative services preferred.Experience: Minimum 5 years experience in office administration. Minimum 3 years experience in providing executive-level support. Experience working with a Board of Directors. Experience in a unionized environment is preferred. Experience in the not-for-profit sector is preferred.Language: English essential. Bilingual (French/English) preferred.Vehicle: This is an in-office role, and the incumbent must have a reliable means of transportation to attend work in person. On occasion, they will require a vehicle with regards to preparation for Board meetings.Desired Qualifications: Highly organized, able to balance competing demands and meet deadlines with minimal supervision. Excellent level of attention to detail, in both written documentation and verbal interaction. Demonstrated sound judgement and strict adherence to confidentiality. Demonstrated ability to manage the calendar of a senior executive, leadership team, and Board of Directors, including communicating effectively about meeting agendas and required preparation Experience in issues management and supporting systems to do so effectively Self-motivated, proactive, and dedicated to completing tasks with precision while remaining flexible to changing priorities. Excellent verbal and written communication skills. Advanced level of proficiency with computers, specifically Microsoft Office suite (Outlook, Word, Excel, PowerPoint) Some experience with project management preferred Presence and poise to regularly work closely with Senior Leadership, the Board of Directors, and key external stakeholders and partners.Application Deadline: ASAPThe Canadian Mental Health Association (CMHA) is committed to developing inclusive, barrier-free selection processes and work environments. CMHA promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Aboriginal peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. If contacted about this job posting, please advise us if you require any accommodations regarding the interview process.Applicants who receive a conditional offer of employment must produce a satisfactory Criminal Record Check, proof of academic achievement, and proof of COVID-19 vaccination.We thank all applicants for their interest, however, only those selected for an interview will be contacted.