Job Title

The Opportunity The Mullings Group Search Canada is seeking a highly organized, reliable, and proactive Office Manager to provide comprehensive support to a prominent business owner and entrepreneur. This role involves managing a diverse array of administrative and bookkeeping tasks, as well as offering versatile support across multiple businesses and personal properties. We are looking for a flexible and adaptable professional with exceptional organizational and multitasking skills, who can efficiently handle shifting priorities and responsibilities. This role is eligible for hybrid work based out of Victoria, BC. Responsibilities Manages and coordinates calendars and contact lists to ensure efficient use of time and communication, aligning with personal and business priorities and strategies. Provides comprehensive executive and administrative support, including drafting communications, managing document systems, reviewing and improving processes, and maintaining office operations, including supplies and facilities upkeep. Helps organize and execute special events, working closely with staff and other stakeholders to ensure successful planning and flawless execution. Works alongside the corporate flight operations team to coordinate domestic and international travel planning, as well as event planning (ticket bookings). Collaborates with IT to ensure all technology requirements are met and to proactively address any technical challenges. Coordinates and manages vendor services, including setup, invoice verification, authorization, and payment processing for contracted professionals and services. Manages comprehensive financial operations, including cash transactions, tax compliance, accounting, payroll processing, record-keeping, credit card reconciliation, regulatory compliance, and corporate documentation, ensuring accuracy, timeliness, and adherence to all legal and financial requirements. Acts as a liaison between key stakeholders to facilitate communication and relationship-building, while also providing day-to-day support to the Owner by managing personal tasks and errands as needed. Qualifications A minimum of five (5) years of experience in an Office Manager, Executive Assistant, Personal Assistant, or Administrative Assistant position. A valid class 5 drivers license, clean drivers abstract, and operational vehicle are required. A valid Canadian passport with the ability to travel both domestically and internationally, on an as required basis. Ability to maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect boundaries. Highly competent in software applications, specifically Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook and Apple products. Highly organized with excellent time management skills with the ability to set, commit to and meet deadlines. Service-oriented, proactive, self-starter with an excellent attention to detail. Strong written and verbal communication skills, combined with solid interpersonal abilities, enable effective collaboration in diverse work environments and seamless engagement with executives, staff, and external stakeholders at all levels. Flexibility required with schedule availability for evenings, weekends, holidays, and additional hours.