Description We are seeking a legal administrative assistant with 7+ years of experience in litigation or labour & employment to work out of our Victoria office. This role is a full-time, permanent position. The preferred regular working hours for this role are Monday Friday, 8:30 a.m. - 4:30 p.m, although some flexibility is available. The ideal candidate is a self-starter with strong attention to detail and the ability to prioritize tasks, who can work independently, as well as part of a close-knit team. The candidate should be very comfortable working independently, as there are no other administrative professionals in the Victoria office. However, we are proud of the strong, friendly and outgoing team of legal administrative professionals located in our Vancouver office, who work in tandem with our Victoria office. Duties & Responsibilities Liaising with clients including conflict checks for potential clients Maintaining an efficient file management and bring forward system Preparing and editing various correspondence and documents Proofreading and editing documents Arranging for service and filing of materials in various tribunals and with the courts Organizing and prioritizing material and workflow for review by responsible lawyer General administrative duties such as time entry, billing, calendar management and travel arrangements General office administrative duties to support the Victoria office as needed. Key Skills & Qualifications The successful candidate will possess: 7+ years of experience as a legal administrative assistant in a Canadian law firm, with preference given to those with litigation and/or labour and employment experience Strong interpersonal, organizational, and communication skills The ability to handle a high volume of work in a fast-paced environment The ability to work independently with minimal supervision A professional & positive demeanor Sound judgment including the ability to handle sensitive and confidential information A legal administration assistant certificate/diploma is preferred Strong computer skills in Word/Excel/Outlook Experience with Soluno and NetDocuments would be considered an asset In addition to a competitive salary range of $75,000 $85,000, we offer a variety of benefits, including: Health Benefits: extended health, dental, vision, out of country, life, AD&D, with the wait period waived to begin on day 1 Annual Health Spending Account Paid Time Off: vacation days as well as sick days Hybrid Work Environment after completion of a three-month probation period Financial Benefits: RRSP matching Fun Environment: annual summer and year-end party, in-office snacks and celebrations, staff appreciation days, and other social events
Job Title
Legal Administrative Assistant