Property Management Administrative Assistant (PMA-25) Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options. Position type: Full-time, Permanent Location: 90 Shuter ( in-office ) Hours of work: Monday to Friday, 9 am 5 pm Starting date: ASAP Salary: $47,000 per year Submit Resume to: ramya.rengaramanhomesfirst.on.ca APPLICANTS MUST QUOTE PMA-25 This position provides administrative support to the Property Management Department and is an in-office position working Monday to Friday. JOB REQUIREMENTS writing and distributing emails, correspondence memos, letters, faxes and forms be available in office to assist and take in person resident work order request be available in office to fulfill and provide resident access control mechanisms (electronic fobs, keys) opening, distributing and answering electronic incoming mail and other materials assisting in the preparation of regularly scheduled reports coordinating the flow of information for the housing and shelter programs by scheduling projects Assist in gathering information for reports, budgets and other property management documents Receiving mail deliveries on a daily basis Take requests for orders of custodial supplies and inventory control for all sites Take Requests for ordering of shelter and respite supplies required to maintain service levels and Shelter and Respite Standards Support the Property Supervisor to ensure all shelter and respite properties are compliant with property-related Toronto Shelter Standards and Respite Standards Support the Property Supervisor to ensure all properties are compliant with Accessibility for Ontarians with Disabilities Legislation (AODA) Support the Property Supervisor to ensure all Municipal Licensing and Standards (MLS) including compliance with City of Toronto rooming house licenses and all local property regulations Ensure all residents are treated with respect and dignity QUALIFICATIONS Proven experience as an administrative assistant Proficiency in MS Office and MS Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Able to work independently and as part of a team Critical thinking skills Performing additional duties as assigned The successful applicant must provide a criminal record check that is satisfactory to Homes First Society Homes First Society is an equal opportunity employer Accommodation: Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs. Covid-19 Vaccination Policy: Please note, all candidates offered a position with Homes First from September 8, 2021 onward must be fully vaccinated and provide proof of their vaccination status as a condition of employment. Please note Homes First will comply with its human rights obligations and accommodate employees who are legally entitled to accommodation.
Job Title
Property Management Administrative Assistant (PMA-25)