Job descriptionAbout Us:Inspired HR is supporting a client in Calgary in hiring for a Receptionist position.Join our dynamic and fast-paced real estate office, where professionalism meets collaboration. We are committed to providing exceptional service to our clients and creating a positive, efficient work environment for our team. As the first point of contact for our office, the Receptionist plays a vital role in setting the tone for our clients and team members alike.Key Responsibilities:Front Desk Management:Greet clients, visitors, and team members with a warm and professional demeanor.Answer and direct phone calls promptly and accurately.Manage incoming and outgoing mail and packages.Administrative Support:Schedule and coordinate meetings and appointments.Draft and proofread correspondence and emails with impeccable attention to detail.Maintain and update basic spreadsheets and office documents.Keep the reception area and office spaces tidy and organized.Team Collaboration:Assist team members with administrative tasks and project coordination.Support management with executive assistant tasks as required, such as booking travel or preparing meeting materials.Client Interaction:Provide information and assistance to clients with a friendly and outgoing personality.Ensure an excellent client experience by maintaining a professional, approachable attitude.Requirements:Prompt Start Times: Punctuality is essential to this role; a consistent, reliable start time is expected.Professional Attire: Business casual dress code is required to maintain a polished and professional appearance.Exceptional Communication Skills: Proficient in English, with outstanding written and verbal skills.Personality: Outgoing, positive, and approachable, with a natural ability to make clients and team members feel welcome.Attention to Detail: Accuracy is critical in all aspects of the role, from scheduling to document preparation.Team Player: Comfortable working in a collaborative team environment, sharing responsibilities, and contributing to a supportive culture.Technical Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook).Comfortable learning and using industry-specific software.Organizational Skills: Ability to multitask and prioritize in a busy office environment.
Job Title
Receptionist