This role will work directly for the family's principal and is 100% on-site, out of their household in Midtown Toronto. This will exclusively support the family personally; a different team handles the corporate side, so it will not be involved in their business ventures. We seek someone with 2+ years of experience working for a UHNW family.On a day-to-day basis, this role will involve the following:AdministrativeFile management and maintenance: organize paperwork with an efficient filing systemTake dictation when neededAssisting with e-mail correspondence and organizationManage schedules, ensure no conflicts, and maintain detailed Excel spreadsheetsCoordinate with the school for childrens absences due to illness or appointmentsCover Executive Assistants breaks and holidaysPersonal AssistancePurchasing and personal errands for the family membersMaintain a detailed purchasing logSchedule personal appointments family membersKept track of appointments and reminders dailyAssist with personal event planning (birthdays, Christmas parties, etc.)Product research: compare and source merchandise based on a range of factorsResearch and coordinate programming/registration for family members. Ex: pre-school, swimming, skating, art classes, ski trips etc.Renew all important documents family membersLogistics and Travel CoordinationOrganize travel (flights, hotels, visas, etc.), book activities and manage schedulesReceive and organize incoming mail/packagesResearch and coordinate programming and activity registration for family members (ex. Skating, gymnastics, camps, tennis etc.)Please apply online, and we will follow up with selected candidates to take the next steps in the interview process.
Job Title
Personal Assistant