Supporting the LTC Operations executive team, the Executive Assistant will play a critical role in facilitating important company meetings, managing contracts, and supporting business development efforts across multiple business units. This role requires a proactive and detail-oriented individual who can handle a wide range of administrative and executive support tasks with minimal supervision. This position will be based at our Markham location and follow a hybrid work arrangementWhat you will be accountable for:Provide comprehensive support to the executive team, including scheduling, coordinating, and facilitating meetings, preparing agendas, and taking meeting minutes. Identify, prepare and compile necessary materials ahead of time to ensure that the executive(s) have appropriate information for meetings, reports, presentations, events and special projects on the calendar. Coordinate and manage business travel for executive(s) as needed. Manage executive calendars, ensuring efficient time management and prioritization of tasks. Organize and facilitate highly attend company meetings across business unitsEnsure smooth coordination and execution of meetings, including scheduling, preparing agendas, distributing materials and ordering catering as applicableTrack and process department invoices and expensesUpdate and maintain departmental files and spreadsheets (e.g., Org charts)Complete new hire logistics (ordering equipment, update distribution lists, order office supplies, etc.)Maintain and update intranet content for LTC Operations teamMaintain Regulatory correspondence and complete ministry reporting requirements for the LTC Operations team (e.g, LSAA agreements, staffing reports)General office duties as assigned including photocopying, scanning, ordering supplies, couriers What you bring to the role:Minimum 3 years experience supporting the administrative needs of executives Advanced Microsoft Office skills (Word, Excel, Power Point, Outlook) Excellent written and verbal communication skills. Ability to work independently, take initiative, prioritize deliverables in a fast-paced and dynamic environment Exceptional organizational, time management, and customer service skills with high attention to detail Discretion, tact and diplomacy, maintain confidences, and respect for privacy At Extendicare, we believe that working as a team creates an environment that allows us to reach our potential. We value each employee, encourage equal opportunity for growth and recognize achievement. As a valued member of our team, you can expect:Continuous mentorship, support for life-long learning and growth opportunitiesOpportunities for advancement and career growth within the organizationA rewarding and meaningful work experience where you can enrich your life and the lives of others through your workA robust benefits package including RRSP matchingExtendicare is a leading provider of care and services for seniors throughout Canada. Through our network of more than 100 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors population in Canada. Our qualified and highly trained workforce of more than 20,000 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.
Job Title
Executive Assistant