Role: Responsible for coordinating Electrical Division project plans and progress to achieve project goals objectives, to ensure the Division delivers its services and results as per agreed upon performance expectations /standards. Utilize project management systems to monitor project progress and budgets. Responsible for providing administrative support to project managers.Responsibilities/Duties:Support established project objectives: Analyze project proposals, collaborate with senior management re expected service deliverables/results/outcomesCoordinates approved project plans scheduling, time frame to completion, funding and staffingSupport project staff. Assist with project management activitiesCalculate charges, and generate invoices and statements to bill customers on an accurate and timely basisMaintain relationships with client groups, suppliers, workers and vendors.Coordinate work packages, scheduling and work plan interfaces with vendors.Perform data entry of Requests for Information (RFIs), Requests for Quotations (RFQs), Change Notice Submittals and follow-ups. Collect, review and submit weekly timesheets;Conduct purchase order entry.Prepare tender quotations and ensure they are submitted on time.Assist with pricing of time and material projects.Prepare and submit Operating and Materials manuals, warranties and inspection certificates.Prepare and submit statutory declarations for the accounting department.Prepare and communicate material picks from Warehouse personnelPrepares project status reports: Collects, analyzes, summarizes information and trends.Print drawings for tender quotations, foreman copies and as-built documentationPerform general administrative duties as required by Electrical Services Management.Perform all regular duties with varying flexible hours.Maintains project staff job resultsMaintains project databaseMaintain project documentation through document management system.Develops information requirements, designs information systemsEstablishes and enforces industry standard project management procedures and protocolsOccupational Requirements:4-6 years of project coordination experienceDiploma or Degree in, Business Administration, or Project managementPMP Certification is an assetExperience working in a fast-paced and dynamic Construction and related environmentsExperience scheduling resources and other team membersProven experience preparing work orders and scope of work communicationsExperience preparing and submitting reports in a timely and accurate basisStrong electrical and construction background and experienceGreat understanding and working knowledge of Project Management methodologiesProficient in the use of Microsoft Office; specific to Outlook, Word, ExcelKnowledge of asset management including inventory tracking and reportingAbility to prepare invoices, monthly billings, purchase orders and other accounting documentationExcellent communication skills through the utilization of email, phone and face to face
Job Title
Project Coordinator (Electrical)