Why Work for Toronto Foundation for Student Success (TFSS):Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations to provide safe and inclusive programs that support students in underserved communities. We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future. TFSS is recognized by Charity Intelligence Canada as one of the Top 5 Impact Toronto Charities, a Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto.The Opportunity:We are seeking a Program Administrator to join our team. In this role, you will play a vital part in ensuring the smooth operation of our beyond 3:30 and Clinics programs through exceptional administrative and operational support. Reporting to the Programs Director, the ideal candidate is detail-oriented, highly organized, and capable of managing multiple tasks while maintaining accuracy and efficiency.Duties and Responsibilities:Maintain accurate data entry and upkeep of data management systems for both beyond 3:30 and clinicsVerify and maintain accurate records (OEN, school-registration, contact information) within the TDSB Tracking ToolInput data for the visual acuity testing results and screening outcomes Manage the migration of student data into CDSMaintain network drive files, including success stories, photographs, video clipsEnsure complete and accurate beyond 3:30 registration & attendance recordsFile monthly online reports to Ministry of Tourism, Culture & Sports (MTCS)Create and manage SharePoint and OneDrive infrastructure for efficient sharing and submission of beyond 3:30 program documentsLeverage online platforms to enable program operationOngoing communication with Program Managers to ensure accuracy of recordsReconcile programs’ monthly expense reportsSchedule and coordinate meetings, interviews, appointments, events, and other activitiesPrepare documents, forms, schedules, letters as requiredComplete purchasing requests for office supplies, clinic supplies, printing, and other occasional itemsSupport the GSS Program administratively as requiredMaintain the supply and inventory list for programsDelivery of supplies to program sites as neededOther duties as assignedEducation, Experience and Requirements:Minimum 4 years’ administrative work experienceSome post-secondary education in Administration or a relevant field. Ability to maintain complete and accurate data records, and ability to quickly learn new softwareExcellent computer proficiency (MS Office – Word, Excel and Outlook)Access to a vehicle, valid driver’s licence and clean driver’s abstractAbility to travel to different program sites across the city as requiredStrong communication and interpersonal skillsExceptional organizational skills and attention to detailDemonstrated ability to work effectively alone and in a teamAbility to lift 25 poundsValid vulnerable sector screening police clearanceKnowledge and experience in after-school and community programs is a great asset. Location, Hours of Work and Compensation The salary range is $55,000 to $60,000 per year plus three weeks vacation and benefits.The regular work hours are Monday to Friday, 35 hours per week.This position is currently based in our Scarborough location (200 Poplar Road) and is eligible to participate in the hybrid/remote work program,Some travelling to program sites is required. How to ApplyIf you are interested in applying for this position, please email your resume and cover letter to . In your cover letter, please let us know why this position is a fit for you. Please note that we only accept applications by email. Online applications on job boards will not be reviewed. The application deadline is January 24, 2025. While we thank all applicants for their interest, only those selected for an interview will be contacted. TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at
Job Title
Program Administrator