Contract – 12 Months maternity leave coverage with the possibility of an extensionNew graduates from a payroll program or from an HR program with a passion to learn payroll will be consideredCompany DescriptionFor more than 30 years, Lorex has been a leader in the marketplace when it comes to innovative security technology for both home and commercial use. We achieve this by continuing to produce innovative monitoring solutions, all backed by cutting-edge technology and a dedicated team of forward thinkers. Using the latest technology and innovations, Lorex strives to produce solutions to both enhance security and fit your lifestyle.Job Summary The HR & Payroll Specialist provides both HR-specific and payroll support to the company. Reporting to the Director, Customer Success, People & Culture, the ideal candidate will be responsible in ensuring accurate and efficient processing of the biweekly payroll (for both hourly and salaried employees). In addition, the HR & Payroll Specialist will provide support in a variety of HR areas such as Recruitment, Onboarding, Benefit Administration, Health and Safety, and Training and Development.Duties & Responsibilities: Payroll:Process bi-weekly payroll for salaried and hourly North American employees (Canadian & US Payroll)Prepare biweekly payroll general ledgers and monthly general ledger accruals for accounting for both the US and Canadian payrollsProcess and distribute annual employee tax documents such as T4sUpdate and maintain the payroll system such as entering new hire information, terminations, salary adjustmentsPrepare various reports and retrieve data from the HRIS systemAssist with the development and maintenance payroll administration procedures and maintain payroll recordsCalculate and submit monthly WSIB premium and remit to finance for paymentResponsible for monthly and annual WSIB and EHT filingRespond to all employee queries related to payrollAccurately perform bonus calculations based on weighted KPIs on a quarterly basisHuman Resources:Respond to general HR inquiries or requests for forms, information, policy clarification, etc.Lead the semi-annual competency evaluation processAdminister and analyze monthly pulse surveys to measure employee satisfactionPrepare formal communications to employees for management review, and effectively send them out to the appropriate correspondentsDraft general HR forms, employment letters as necessaryProvide various HR reports and analysis as neededReview and revise HR policies as neededAssist the HR Coordinator with the New Hire Review ProgramLead the annual KPI process, ensuring accurate tracking of completed documentsLead new hire orientations, and ensure that all information within the Welcome package and power point remain up to dateLead the employee offboarding processComplete HR Check in’s with all new hiresBenefits:Act as the first point of contact for enquires related to RRSP, health and dental benefits, and insurance coverageCoordinate plan changes as per employee requestsMaintain accurate and comprehensive personnel records and update when requiredAdminister group insurance and RRSP including enrollment, contribution, changes and terminationsPrepare biweekly RRSP general ledger and monthly insurance general ledger for accountingComplete the biweekly RRSP remittance report and submit the files on the Manulife websiteTraining and DevelopmentEnsure all new hire trainings and annual refresher trainings for staff are completed on timeTrack all training progress on the training platformHealth and Safety:Participate as a member of the health and safety related committees, including:o Managing the monthly inspection processo Performing audits of the health and safety programo Acting as the chair for the Joint Health and Safety Committee (JHSC)o Coordinating escalated and/or sensitive health and safety concernsProjects:Identify opportunities for ongoing improvement to HR processes and make recommendations accordingly. Participate in quality improvement initiativesReview, update and assist employees, management, HR with policy interpretationRequirements: Knowledge, Skills and Abilities (KSAs)o Bachelor’s degree in Human Resources Management or related disciplineo Working knowledge of the Employment Standards Act in Ontarioo Understanding of provincial payroll legislationo Understanding of US payroll legislation an asseto CPM or PCP designation is preferredo CHRP enrolment or designation is an asseto Proven written and verbal communication skillso Ability to maintain confidentiality and security of sensitive information and use discretion as appropriateo Highly developed customer service skills with the ability to communicate effectively, with tact, courtesy, discretion and diplomacy with all levels of staff and the publico Highly effective organizational skills, combined with excellent judgement and the ability to prioritize and manage a high volume daily and weekly workload to meet required deadlineso Demonstrates sound judgment and make sound decisions considering the potential consequences or impacts of proposed actions on the organization and on staff in particularo Proficient with Microsoft Office (Excel, Word, PowerPoint, etc.)o Strong research and analytical skillso Superior attention to detailCompetency Profileo Equity/Diversity – Understand current legislation and act in a way to support a healthy workplaceo Accountability – Understand privacy and confidentiality policies; Take ownership of one’s worko Initiative – To be a self-startero Service Focus - Anticipates and responds to the needs and concerns of otherso Adaptability - Responds in an open and receptive manner to changes in the work environment and work demandso Collaboration – Works with others and builds effective relationshipo Results Oriented – Focus time and effort on day-to-day goals and objectiveso Organizational Skills – Establish priorities; Ability to handle and prioritize multiple tasks and meet all deadlinesBackground Experienceso Less than 1 year of experience of full cycle payroll experience in a computerized payroll environmento 1 year of relevant experience in an HR roleo Previous US payroll experience an asseto Some experience with Ceridian Dayforce or other HRIS softwareo Previous experience with Trinet is an assetLorex welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Job Title
HR/ Payroll Coordinator