A leading, collaborative and exceptionally diverse national law firm offering rewarding career opportunities is seeking a seasoned, proactive, and highly-capable Executive Assistant to join their litigation group. The firm offers:Top employer benefits with no waiting periodCompetitive compensation and generous time off Opportunity to develop to your full potential through commitment to professional growthCollaborative, progressive, and inclusive work environment with strong values and community involvement Responsibilities:This role entails proactively managing a busy lawyer’s practice, in collaboration with Legal Assistant, which includes:Keeping track of deadlines and anticipating needs to efficiently manage lawyer’s prioritiesMaintaining lawyer’s calendars and scheduling appointmentsCoordinating internal and external meetings, including making reservations, arranging catering/technology, and putting together meeting materials and presentationsMaking travel arrangements and preparing itinerariesCoordinating with firm business support teams (e.g. Marketing, IT, Finance) as neededMaintaining physical and electronic client filesMonitoring inbox, and analyzing, responding to, and acting on emails as appropriate Reviewing, rerouting, processing, preparing, editing, formatting, printing, scanning, and revising mail and correspondenceProofreading documents Receive, screen, direct, and handle incoming calls Processing expenses and bills within monthly deadlines Coordinating logistics for conferences, events, and business development activities Liaising with team members as needed Requirements:A minimum of 5 years of experience working as an Executive Assistant within a Canadian law firm or similar professional environment is required. A background in litigation practice (in addition to EA experience) is considered a definitive assetStrong attention to detail and superior word processing, spelling, proofreading, and editing skillsExcellent organization and time management skillsProven ability to effectively support and manage high-volume practices Superb communication skills and highly professionally demeanour Outstanding ability to exercise good judgement, manage competing priorities, and thrive in a fast-paced environment For more information or to be considered for this opportunity, please apply today or contact your Hunter West consultant.We thank all applicants for their interest in this opportunity. Please note that we are only able to respond to those who meet the above requirements, and are selected for interview.Please note that offers of employment may be subject to background checks, and that all applicants must, at the time of their application, be eligible to work in Canada and reside within a reasonable distance to regularly commute to the location of the posted job.2497
Job Title
Executive Assistant