Sterling Rivers is looking for a detail-oriented Financial Operations Specialist to join our dynamic team!In this role, you will be responsible for managing the full cycle of accounts payable (AP), accounts receivable (AR), billing processes, bank and credit card reconciliations, and month-end closing duties. With a strong drive and exceptional attention to detail, you will play a key role in supporting the finance department’s operations. Your proficiency in Excel/Google Sheets will be essential in ensuring high accuracy and efficiency in all financial tasks.Here’s what you need to know about this opportunity:Full-time, salaried position. Standard business hours Comprehensive benefits package 3-weeks of paid vacation days per year4 paid personal days per yearOn-Site/Hybrid role, 1245 Caledonia Road #200, North YorkStart date: ASAPAnd here’s what we need from the person who fills this role:Accounts Payable:Receiving supplier invoicesRetrieving supplier invoices by Monitoring AP mailbox and/or, downloading invoices from suppliers portalNaming and filing electronically on Google DriveManaging the approval processCoding and posting into the AP subledger of Quick Books DesktopAccurately recording sales taxes HST, GST & PSTPaymentsContributing to the weekly cash flow process to determine which suppliers to payAccurately setting up agreed payments in the company banking system (RBC)Sending remittance advices to suppliersPosting payments into Quick Books Desktop and matching to invoicesSupplier RecordsSetting up suppliers in Quick Books Desktop, ensuing we have correct banking information, tax information and storing the recordsMaintaining active and inactive vendor accounts according to company policyOtherUpdate invoice tracking and monitoring tools in Excel to support cross-checking and accuracy of chargesVerify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.Reconcile processed work by verifying entries and comparing system reports to balancesManage company credit cards, back up receipts and processing in QuickBooks Enterprise (QBE)Accounts Receivable:Billing: adjust invoice dates and prices on imported invoices as requiredVoid invoices related to duplicated or canceled POs in QBE (weekly)Manual billing for customers not using EDI, create PO & invoice in QBE, send to customers, follow up for payment, and match paymentsAssist with EDI upload invoices to SPS and download POs to QBEUpdate WF & HD payment voucher crosscheck sheetBank Reconciliations (weekly):Reconcile CAD and USD corporate account Reconcile Line of credit (LOC)Credit Card reconciliationProcessing bank charges, interest costs and other fees Month-end & Other:Balance sheet accrual reconciliationsPrepaid reconciliation for sponsorship paymentsExpense accounts reconciliation, variance analysis, and budgetingFixed asset register maintenance and depreciationSupporting year-end, month-end, and annual reviews in relation to the above dutiesSupporting Sales tax filing and investigationsWe are looking for someone with the following experience and attributes:5+ years of experience in accounts payables, account receivable or bookkeeping requiredBSc in Finance, Accounting, or Business Administration is preferredStrong organizational skills, self-direction, and excellent communicationStrong time management and prioritization skillsAdvanced Excel skills required, including experience with VLOOKUP and pivot tablesAn extremely high degree of accuracy and attention to detailPursuing CPA Designation is an assetKnowledge of QuickBooks Desktop Enterprise version preferred A little bit about us: Sterling Rivers is a new player in the online retail industry with a growing team! We are a team of passionate individuals and are looking to add new key players and leaders to support our development. Joining our team now will mean that you will grow with us!Sterling Rivers operates under the brand Sudio Design which develops, imports and retails bathroom vanities and home and office furnishings on some of the major eCommerce platforms such as Wayfair, Home Depot and Houzz. For more information please visit:Our website: LinkedIn: proud to be an equal-opportunity employer:Sterling Rivers is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. For those with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. Please inform us within your application if you require any accommodations and every effort will be made to meet your needs.
Job Title
Financial Operations Specialist