Contract 12 Months Contract (Maternity Coverage) with the possibility of an extensionCandidates with less experience will be considered for the HR/Payroll Coordinator role as an entry point, with the opportunity to grow into a specialist position over time.Company DescriptionFor more than 30 years, Lorex has been a leader in the marketplace when it comes to innovative security technology for both home and commercial use. We achieve this by continuing to produce innovative monitoring solutions, all backed by cutting-edge technology and a dedicated team of forward thinkers. Using the latest technology and innovations, Lorex strives to produce solutions to both enhance security and fit your lifestyle.Job SummaryThe HR & Payroll Specialist provides both HR-specific and payroll support to the company. Reporting to the Director, Customer Success, People & Culture, the ideal candidate will be responsible in ensuring accurate and efficient processing of the biweekly payroll (for both hourly and salaried employees). In addition, the HR & Payroll Specialist will provide support in a variety of HR areas such as Recruitment, Onboarding, Benefit Administration, Health and Safety, and Training and Development.Duties & Responsibilities: Payroll:Process bi-weekly payroll for salaried and hourly North American employees (Canadian & US Payroll)Prepare biweekly payroll general ledgers and monthly general ledger accruals for accounting for both the US and Canadian payrollsProcess and distribute annual employee tax documents such as T4sUpdate and maintain the payroll system such as entering new hire information, terminations, salary adjustmentsPrepare various reports and retrieve data from the HRIS systemAssist with the development and maintenance payroll administration procedures and maintain payroll recordsCalculate and submit monthly WSIB premium and remit to finance for paymentResponsible for monthly and annual WSIB and EHT filingRespond to all employee queries related to payrollAccurately perform bonus calculations based on weighted KPIs on a quarterly basisHuman Resources:Respond to general HR inquiries or requests for forms, information, policy clarification, etc.Lead the semi-annual competency evaluation processAdminister and analyze monthly pulse surveys to measure employee satisfactionPrepare formal communications to employees for management review, and effectively send them out to the appropriate correspondentsDraft general HR forms, employment letters as necessaryProvide various HR reports and analysis as neededReview and revise HR policies as neededAssist the HR Coordinator with the New Hire Review ProgramLead the annual KPI process, ensuring accurate tracking of completed documentsLead new hire orientations, and ensure that all information within the Welcome package and power point remain up to dateLead the employee offboarding processComplete HR Check ins with all new hiresBenefits:Act as the first point of contact for enquires related to RRSP, health and dental benefits, and insurance coverageCoordinate plan changes as per employee requestsMaintain accurate and comprehensive personnel records and update when requiredAdminister group insurance and RRSP including enrollment, contribution, changes and terminationsPrepare biweekly RRSP general ledger and monthly insurance general ledger for accountingComplete the biweekly RRSP remittance report and submit the files on the Manulife websiteTraining and DevelopmentEnsure all new hire trainings and annual refresher trainings for staff are completed on timeTrack all training progress on the training platformHealth and Safety:Participate as a member of the health and safety related committees, including:Managing the monthly inspection processPerforming audits of the health and safety programActing as the chair for the Joint Health and Safety Committee (JHSC)Coordinating escalated and/or sensitive health and safety concernsAdministrative ManagementOversee the performance and workload of the Administrative AssistantAssign tasks and projects, and provide guidance, training and support where neededSet performance goals with The Administrative AssistantConduct regular reviews, provide feedback, and effectively address performance issuesManage the administrative budget and ensure cost effective management of resourcesAct as the leader of the company Social Committee, ensuring that company events are properly budgeted for, and executed within the set budgetProjects:Identify opportunities for ongoing improvement to HR processes and make recommendations accordingly. Participate in quality improvement initiativesReview, update and assist employees, management, HR with policy interpretationRequirements: Knowledge, Skills and Abilities (KSAs) Bachelors degree in Human Resources Management or related disciplineWorking knowledge of the Employment Standards Act in OntarioUnderstanding of provincial payroll legislationUnderstanding of US payroll legislation an assetCPM or PCP designation is preferredCHRP enrolment or designation is an assetProven written and verbal communication skillsAbility to maintain confidentiality and security of sensitive information and use discretion as appropriateHighly developed customer service skills with the ability to communicate effectively, with tact, courtesy, discretion and diplomacy with all levels of staff and the publicHighly effective organizational skills, combined with excellent judgement and the ability to prioritize and manage a high volume daily and weekly workload to meet required deadlinesDemonstrates sound judgment and make sound decisions considering the potential consequences or impacts of proposed actions on the organization and on staff in particularProficient with Microsoft Office (Excel, Word, PowerPoint, etc.)Strong research and analytical skillsSuperior attention to detailCompetency Profile Equity/Diversity Understand current legislation and act in a way to support a healthy workplaceAccountability Understand privacy and confidentiality policies; Take ownership of ones workInitiative To be a self-starterService Focus - Anticipates and responds to the needs and concerns of othersAdaptability - Responds in an open and receptive manner to changes in the work environment and work demandsCollaboration Works with others and builds effective relationshipResults Oriented Focus time and effort on day-to-day goals and objectivesOrganizational Skills Establish priorities; Ability to handle and prioritize multiple tasks and meet all deadlinesBackground Experiences 3+ years of full cycle payroll experience in a computerized payroll environment is required3-5 years of relevant experience in an HR rolePrevious US payroll experience an assetPrevious experience with Ceridian Dayforce is requiredPrevious experience with Trinet is an assetLorex welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Job Title
HR/Payroll Specialist