Sterling Rivers is looking for a detail-oriented Financial Operations Specialis t to join our dynamic team! In this role, you will be responsible for managing the full cycle of accounts payable (AP), accounts receivable (AR), billing processes, bank and credit card reconciliations, and month-end closing duties. With a strong drive and exceptional attention to detail, you will play a key role in supporting the finance departments operations. Your proficiency in Excel/Google Sheets will be essential in ensuring high accuracy and efficiency in all financial tasks. Heres what you need to know about this opportunity: Full-time, salaried position. Standard business hours Comprehensive benefits package 3-weeks of paid vacation days per year 4 paid personal days per year On-Site/Hybrid role, 1245 Caledonia Road #200, North York Start date: ASAP And heres what we need from the person who fills this role: Accounts Payable: Receiving supplier invoices Retrieving supplier invoices by Monitoring AP mailbox and/or, downloading invoices from suppliers portal Naming and filing electronically on Google Drive Managing the approval process Coding and posting into the AP subledger of Quick Books Desktop Accurately recording sales taxes HST, GST & PST Payments Contributing to the weekly cash flow process to determine which suppliers to pay Accurately setting up agreed payments in the company banking system (RBC) Sending remittance advices to suppliers Posting payments into Quick Books Desktop and matching to invoices Supplier Records Setting up suppliers in Quick Books Desktop, ensuing we have correct banking information, tax information and storing the records Maintaining active and inactive vendor accounts according to company policy Other Update invoice tracking and monitoring tools in Excel to support cross-checking and accuracy of charges Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. Reconcile processed work by verifying entries and comparing system reports to balances Manage company credit cards, back up receipts and processing in QuickBooks Enterprise (QBE) Accounts Receivable: Billing: adjust invoice dates and prices on imported invoices as required Void invoices related to duplicated or canceled POs in QBE (weekly) Manual billing for customers not using EDI, create PO & invoice in QBE, send to customers, follow up for payment, and match payments Assist with EDI upload invoices to SPS and download POs to QBE Update WF & HD payment voucher crosscheck sheet Bank Reconciliations (weekly): Reconcile CAD and USD corporate account Reconcile Line of credit (LOC) Credit Card reconciliation Processing bank charges, interest costs and other fees Month-end & Other: Balance sheet accrual reconciliations Prepaid reconciliation for sponsorship payments Expense accounts reconciliation, variance analysis, and budgeting Fixed asset register maintenance and depreciation Supporting year-end, month-end, and annual reviews in relation to the above duties Supporting Sales tax filing and investigations We are looking for someone with the following experience and attributes: 5+ years of experience in accounts payables, account receivable or bookkeeping required BSc in Finance, Accounting, or Business Administration is preferred Strong organizational skills, self-direction, and excellent communication Strong time management and prioritization skills Advanced Excel skills required, including experience with VLOOKUP and pivot tables An extremely high degree of accuracy and attention to detail Pursuing CPA Designation is an asset Knowledge of QuickBooks Desktop Enterprise version preferred A little bit about us: Sterling Rivers is a new player in the online retail industry with a growing team! We are a team of passionate individuals and are looking to add new key players and leaders to support our development. Joining our team now will mean that you will grow with us! Sterling Rivers operates under the brand Sudio Design which develops, imports and retails bathroom vanities and home and office furnishings on some of the major eCommerce platforms such as Wayfair, Home Depot and Houzz. For more information please visit: Our website: Our LinkedIn: We are proud to be an equal-opportunity employer: Sterling Rivers is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. For those with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. Please inform us within your application if you require any accommodations and every effort will be made to meet your needs.
Job Title
Financial Operations Specialist