About the Role:Fitzrovia is seeking to hire a Construction Site Administrator to join our team. This role will provide administrative and clerical support services to the construction site team, as well as assistance with accounts payable/cost control for the site team. Experience working in a construction environment is strongly preferred.At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.ResponsibilitiesSupports the day to day running of the construction site teamPreparation of site meeting minutes, daily reports and timesheets, summaries and weekly progress reports and distribution accordinglyGreeting visitors to site and ensure they are signed in and oriented to site proceduresField expediting of miscellaneous materials, rented and operated equipmentPhysical point of contact on-site for deliveries and pick-upsAssist with document control (distribution of drawings and specifications via Procore and hard copies where required)Update trailer boards with the most up to date Health and Safety procedures and reportsAssist with the organization of site meetings as well as sub-trade coordination meetingsAssist in the orientation of new site personnelAssist with surveying, layout, lines, levels, and verification of the workRoutine correspondence to Sub-Trades and Suppliers in co-operation with the Superintendent and Project Management staffAssist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders and updating ProcoreAssist with the management of and track our QA / QC programCreate and maintain spreadsheets for tracking of construction progress as requested by the Site Superintendent and Project Management StaffAssist the Superintendent with the execution of his/her dutiesProvides administrative support to employees on the construction site as requiredManage the internal software; following all the process from ordering to invoicing, including inventory of the materials received (reconciliation)Support with contacting suppliers to resolve discrepanciesSupport with the timecard and payroll process for general labourersMatch courier slips to invoices for Accounts PayableAdministrative Support for Site Superintendents & Project Management staff including Purchase Orders (PO), Change Events (CE), Potential Change Orders (PCO), Contract Change Orders (CCO), Type minutes of meetings etc.Scanning/uploading and filing documents into PROCORE as required by Site Super intendent, Project Managers/ Project CoordinatorsProvide accurate administrative support by composing and editing a variety of documents including letters, emails, agendas, reports and presentationsOther duties as assignedQualifications and Experiences:A minimum of 2 years in an administrative positionExperience in the construction industry is preferredExperience with accounts payable/invoice management, or cost control is preferredProficient with Microsoft Office, Excel, Word, Outlook, MS project, Procore (or another document control software)Effective communication skills both written and verbalEffective analytical and problem-solving skillsEffective time management skills and the ability to work independentlyThe ability to work in a fast-paced environment and work to deadlines and short turnaround time framesWillingness to learn new processes, procedures, and softwareWhy Fitzrovia:Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovias commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at .
Job Title
Construction Site Administrator