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Get AI-powered advice on this job and more exclusive features.Its never been a more exciting time to join Vistra.At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business to help our clients achieve progress without friction.But progress only happens when people come together and take action. And were absolutely committed to building a culture where our people can do just that.We have an exciting opportunity for you to join our team as Graduate, Company Secretary. Reporting to the team''s Senior Manager / Manager, this full-time and permanent position is based in Vistra Australia, South Melbourne Office. As a Graduate Company Secretary, you will assist with the day-to-day administration of corporate governance, compliance, and secretarial duties for the company. This is an exciting and excellent opportunity for a graduate looking to develop a rewarding career in corporate law and governance.You will support the Cosec Team on their portfolio of high-profile clients and will form strong relationships with clients to manage all aspects of the client service delivery and business development. You will be working with the strong team of Company Secretaries/Lawyers within our firm as well as working alongside our colleagues with other divisions within the Vistra group.This is a hybrid role, 3 days onsite, 2 days WFH arrangement. To support this graduate role to settle in the role, 3-4 days onsite will be expected during the probation period.Purpose of Role:This role will assist the Company Secretaries to ensure that the Company and compliance obligations are met for several ASX listed companies and multiple private entities.Key Responsibilities:Corporate Governance Support: Assist in maintaining statutory records, such as registers of directors, shareholders, and other relevant documents.Board and Committee Support: Help with organizing and coordinating board and committee meetings, including preparing agendas, board packs, and taking minutes.Compliance Monitoring: Assist in ensuring compliance with regulatory requirements, such as filing annual returns, submitting resolutions, and maintaining corporate records.Legal Research and Documentation: Conduct research on corporate governance matters and assist in drafting and reviewing documents, resolutions, and policies.Shareholder Communication: Assist in managing shareholder communications, including handling queries and ensuring timely notices for meetings.Liaison: Act as a point of contact between the companys stakeholders, regulators, and the board of directors for corporate secretarial matters.Project Support: Provide support in corporate transactions as and when required.General Administration: Perform other administrative duties related to corporate governance, compliance, and legal requirements.Liaising with share registries on all Company Secretarial matters.Assist with the preparation for the client portfolio''s Annual General Meetings and General Meetings.Drafting of agreements and ASX appendices.Preparation of Minutes and Circular Resolutions Preparation of Company Governance Documents.Assist with the preparation and collation of monthly Board papers for the various entities within the client portfolio.Key requirements:Graduate in law, commerce, finance or Company governance preferred with strong administration skills.Familiarity with corporate governance principles and relevant legal frameworks.Previous internship or experience in a corporate legal or governance role is beneficial.Motivated, eager to learn, and develop a career in corporate governance and secretarial practice.Ability to prioritize tasks and work under pressure to meet deadlines.Excellent accuracy and attention to detail with strong organisational skills.Effective time management skills and exceptional communication skills with an ability to communicate at various levels within the organisation and external bodies.Strong commitment to confidentiality, producing quality work, professionalism, literacy, grammar and punctuality.Ability to build strong relationships with clients and colleagues.An ability to prioritise multiple tasks and work both autonomously and as part of a team and be a team player.Great attention to detail and accuracy.Strong interpersonal, written, and verbal communication skills.The ability to foster effective relationships with internal and external business partners.Can plan activities, foresee needs and potential issues, and solve problems efficiently and effectively.Its never been a more exciting time to join Vistra in our Australia Offices:In our Australia offices, we believe in putting our employees well-being first! We offer flexible hybrid working arrangements, a Dress for Your Day policy, monthly social activities, celebration leave, parental leave and Employee Assistance Program (EAP).As advocates of continuous learning and professional development, we provide an internal mentorship program and additionally have an internal school of more than 500 courses accessible to our employees 24/7.If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!Seniority levelEntry levelEmployment typeFull-timeJob functionConsulting and General BusinessIndustries: Business Consulting and Services #J-18808-Ljbffr