Job Title

Full time, ongoing position at 1.0FTEParkville location with flexible working options available$74,448 - $82,305 + salary packaging + super + 5 weeks annual leaveThe Royal Womens Hospital is one of Australias oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and womens health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.About the teamThe Executive Team is the powerhouse behind the Women''s, leading the way with both functional and clinical expertise. And right beside them? The Executive Support Teamthe ultimate partners! We keep things running smoothly by taking on everything from business admin and personal assistance to looking at the big picture and making sense of all the details.About the roleExcited to be the powerhouse behind a dynamic team of Directors? As an Executive Assistant youre a strategic partner, delivering top-tier Executive Assistant support with an incredible Team Leader by your side. From managing schedules to ensuring everything runs seamlessly, you''ll be at the centre of the action in this fast-paced rolebecause lets be honest, nothing happens without an epic EA!A regular day may see you:As the ultimate planner and communication guru, youll keep a team of Directors running like clockworkmanaging calendars, handling correspondence, and ensuring seamless workflow. Whether youre drafting professional memos, liaising with hospital staff, organising events, or prepping key meetings, youll be behind-the-scenes making everything happen with precision and clarity.Ensuring every interaction is professional and respectful. With sharp problem-solving skills, you''ll navigate conflicts, prioritise tasks, and strategically manage issuesescalating when needed to keep everything running smoothly.Gathering and presenting key data from internal and external sources, transforming information into clear reports and visuals. With a focus on continuous improvement, you''ll help refine processes, contribute to service development, and efficiently manage project activities under the guidance of leadership.About youYoull bring with you:A knack for building productive relationships, you professionally represent the organisation while navigating the complexities of a healthcare and government environment.Proficiency in Microsoft Office, expertise in organising high-level meetings and events (including minute-taking), and a problem-solving mindset are essential.A strong understanding of the importance of confidentiality, handling sensitive information with the utmost discretion, ensuring trust and professionalism in every interaction.If you''re a resourceful, solutions-focused professional who thrives in a fast-paced setting, we want to hear from you!Our benefitsAt the Womens you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:$11,660 in salary packaging benefits, for living expenses, meals and holiday accommodationA suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing programPublic transport options at our doorstep and end of journey facilities for cyclistsOnsite post office, eateries, retail stores and library servicesMentoring, learning and career development opportunitiesFive weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave optionsFlexible working arrangementsInclusion and belongingThe Womens celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and provide breastfeeding/chestfeeding facilities for staff.Join us!If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory National Police Check, a Working with Children Check and three COVID-19 vaccinations, and may include a range of additional vaccinations including influenza, as required by the Department of Health.Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.For more information, please view the Position Description for this role.If you have any enquiries, please contact Veronica Matthews on 03 8345 2005 or Veronica.Matthews@thewomens.org.auApplication closing date: 22 April 2025 #J-18808-Ljbffr