Job Title

Join Our Team as an Administrative Assistant Be the Backbone of a High-Performing Team!Reporting to the General Manager, Urgo Medical Australia, this role is responsible for providing comprehensive administrative and operational support across the business, with a strong focus on marketing assistance and internal coordination.The ideal candidate is proactive, highly organised, and capable of managing multiple priorities in a dynamic business environment. Strong communication and coordination skills are essential to succeed in this role.About the RoleProvide comprehensive administrative support to the team, including senior management.Manage multiple calendars, schedule meetings, and coordinate travel and accommodation arrangements.Oversee logistics for company events, conferences, and internal meetings.Handle office administration, including mail distribution, office supply management, purchase orders, and expense reimbursements.Liaise with internal teams and external vendors to ensure smooth communication and coordination.Maintain organized records, databases, and documentation.Prepare reports, presentations, and correspondence as required.Manage supplier relationships, including sourcing, onboarding, and ensuring timely delivery of goods and services.Process and manage business invoices, including reconciliation and coordination with the finance team to ensure timely payments.Support the onboarding of new team members by arranging IT equipment, coordinating induction schedules, and acting as a central point of contact during their integration.Provide basic IT support and troubleshooting in collaboration with external IT service providers, ensuring team members are equipped with functional systems and tools.Assist in marketing activities such as preparing promotional materials, supporting campaigns, and coordinating with external agencies or vendors.Support cross-functional projects by gathering information, tracking progress, and ensuring timely execution of tasks and deliverables.About You1-3 years of experience in a similar role, preferably in the medical device or healthcare industryStrong organizational and multitasking abilitiesExcellent project management skills and ability to manage multiple priorities concurrentlyAbility to adapt to a fast-paced and dynamic work environmentExcellent communication and interpersonal skillsProven ability to work collaboratively in a team environmentCreative thinking and problem-solving skillsThis role is a full-time on-site position based in the Melbourne office.Seniority levelEntry levelEmployment typeFull-timeJob functionAdministrative and Project ManagementIndustriesHospitals and Health Care #J-18808-Ljbffr