Job Title

Direct message the job poster from Praetorian AeronauticsPraetorian Aeronautics is an Australian-based defence technology company dedicated to delivering cutting-edge unmanned aircraft systems and counter-UAS solutions. Our mission is to enhance the operational capability of allied forces through innovative and cost-effective aerospace technologies. As we grow, we are seeking an Administration Assistant to support our administration team and CEO in managing business operations effectively.Role SummaryThe Administration Assistant will play a vital role in supporting the administrative functions of the company. Reporting to the Head of Administration, this role will involve a variety of administrative tasks to ensure smooth day-to-day operations. Additionally, the position will provide supplemental executive assistance to the CEO, requiring professionalism, discretion, and attention to detail. This is an excellent opportunity for a highly organised, ethical, and security-conscious individual looking to build a career in administration within the defence industry.Key ResponsibilitiesGeneral Administration:Provide administrative support to the Head of Administration and broader team.Manage office supplies, coordinate maintenance requests, and ensure a well-functioning workspace.Assist in scheduling meetings, preparing agendas, and taking minutes.Draft and format internal communications, reports, and documentation.Organise and maintain company records, files, and databases.Assist in onboarding new employees, including document processing and orientation support.Executive Assistance to the CEO:Provide supplemental administrative and scheduling support to the CEO.Coordinate travel bookings, itineraries, and expense reports.Assist with correspondence and communication on behalf of the CEO as required.Maintain confidentiality and handle sensitive information with discretion.Security and Compliance:Ensure all administrative processes comply with company policies and security protocols.Assist in document management and compliance tracking for security clearances.Coordinate with external vendors and government agencies where required.Key Selection CriteriaEssential Qualifications & Experience:13 years of administrative experience in a corporate or government environment.Strong organizational and time management skills with attention to detail.High level of professional ethics, integrity, and discretion.Ability to handle confidential information with a high degree of sensitivity.Strong written and verbal communication skills.Ability to work autonomously and take initiative in a fast-paced environment.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Australian citizenship (required for security clearance eligibility).Experience working in a defence, aerospace, or high-security environment.Prior experience supporting senior executives.Familiarity with document control and compliance systems.Basic understanding of financial administration (invoicing, purchase orders, etc.).Security RequirementsThis role requires the candidate to:Undergo a police background check as part of the recruitment process.Be eligible to obtain an Australian Government security clearance.Adhere to strict confidentiality and security policies of the company.What We OfferCompetitive salary based on experience.A dynamic and innovative work environment in the defence sector.Opportunities for career growth and professional development.Exposure to leading-edge aerospace technologies.A supportive and professional team culture.Application ProcessInterested candidates should submit the following:A cover letter addressing key selection criteria and outlining suitability for the role.Praetorian Aeronautics is an equal opportunity employer, committed to fostering a workplace culture of integrity, inclusion, and innovation.Seniority levelEntry levelEmployment typeFull-timeJob functionAdministrativeIndustriesDefense and Space Manufacturing #J-18808-Ljbffr