Job Title

We have partnered with a leading private equity firm in Sydney CBD to recruit a permanent full-time Receptionist & Team Assistant to join their team. This role will be a mix of front house duties, such as meeting and greeting clients and answering the phone as well as administrative duties, such as providing support to MD and the team, calendar management, travel coordination and event management. You will be working alongside a Senior EA, who will be there to support and mentor you. In the future, this role will transition into a Team Assistant role and you will be able to step away from Reception duties and continue growing in that space. We are looking for someone who is a strong communicator, polished in presentation and non-precious. This is a great role for an Administrative Assistant, Team Assistant or Receptionist wanting to be part of a successful and reputable business and get exposure to Financial Services/Private Equity space.What will the day to day look like?From a Team Assistant perspective you will be supporting MD and the wider team with:Calendar management and coordinating meetingsOrganising and booking domestic and international travel, including flights, accommodation etc.Expense managementCoordinating team eventsBuilding strong relationships with internal stakeholders to ensure day to day operations are flowing smoothlyFrom a Front of House viewpoint, you will be:Answering incoming phone calls and passing on messages to relevant team membersMeeting and greeting external guests, liaising with other EAs when guests arrive for meetingsManaging meeting rooms and ensuring they are well-maintained at all timesManaging upkeep of common spacesManage inventory of office suppliesLiaise with building management around any maintenance requestsArrange catering as requested.Assist EAs with internal & external events and proactively participate in its preparation.Skills and experience required?Ideally 2+ years of Receptionist, Office Administrator or Team Assistant experienceExperience with calendar management & travel coordination is ideal but not mandatoryA proactive and solution-oriented attitudeExceptional communication and stakeholder management skillsCorporate presentationA mature and professional approach and ability to stay calm under pressureAboriginal and Torres Strait Islander Peoples are encouraged to apply.To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.About the jobContract Type: FULL_TIMESpecialism: Secretarial & Business SupportFocus: General AdministrationIndustry: Admin and SecretarialSalary: AUD70,000 - AUD850,000 per annum + super + bonusWorkplace Type: On-siteExperience Level: Entry LevelLocation: Sydney CBDJob Reference: 2054350/001Date posted: 9 April 2025Consultant: Ksenia Varaksina #J-18808-Ljbffr