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Job DescriptionAgency: Department of Education and TrainingWork unit: Darwin High SchoolJob title: Administration Support OfficerDesignation: Administrative Officer 3Job type: Full-timeDuration: OngoingSalary: $66,773 - $71,746Location: DarwinPosition number: 47502RTF: 320084Closing: 21/04/2025Contact officer: Helen Savvas, Senior Operations Manager on 08 8999 1237 or helen.savvas@education.nt.gov.auAbout the agency: Department of Education and TrainingApply online: Application LinkAPPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS.The NTPS values diversity and encourages people from all diversity groups to apply for vacancies. Accommodations for people with disabilities will be made as necessary.Primary objective:Provide professional front office services including financial and administrative support to the Senior Operations Manager, Business Manager, Executive Team, and teaching staff in a busy and demanding school environment.Context statement:Darwin High School (DHS) is the largest senior secondary school (Years 10-12) in the Northern Territory, with a cohort of approximately 1300 students. With a team of over 150 staff, DHS has a strong reputation for academic excellence and operates as an Independent Public School.Key duties and responsibilities:Administrative Support Assist the Principal, management team, and teaching staff with word processing, data entry, and general administrative and financial duties as directed by management.Data Management Ensure the integrity and accuracy of both manual and digital student records through efficient data entry and retrieval.Finance Manage invoicing, accounts payable and receivable, receipting, banking, and payroll assistance while ensuring compliance with financial policies.Procurement and Inventory Process purchase orders, obtain quotes, order stock, and manage opening and closing procedures.Customer Service Provide front office support to students, parents, and visitors, handling inquiries, selling school supplies, answering calls, and managing visitor sign-ins and deliveries.Selection criteria:Essential:Strong written, verbal, and interpersonal communication skills, with the ability to engage effectively with diverse cultural backgrounds and exercise tact and discretion.Excellent organisational and administrative skills, with the ability to track deadlines and adjust priorities in a fast-paced environment.Proven customer service experience, demonstrating the ability to assist and advise students, parents, and visitors professionally.Experience in financial administration, including cash handling, invoicing, receipting, banking, and payroll processing, with a high level of accuracy and attention to detail.Proficiency in office software applications, with the ability to effectively use systems such as SAMS, Compass, Ci Anywhere, or the capacity to learn quickly.Ability to work collaboratively within a team while maintaining confidentiality and integrity.Desirable:Previous experience in a school finance role using Ci Anywhere and Compass.The successful applicant must have or be in the process of obtaining a current NT Working with Childrens Card.Seniority levelEntry levelEmployment typeFull-timeJob functionOtherIndustries: Education Administration Programs #J-18808-Ljbffr