Job Title

Ongoing, Full-timeMelbourne, VICNote: Salary may be negotiable based on skills and experiencePosition OverviewThe National Executive Coordinator plays a key role supporting the Chief Executive Officer and Principal Registrar (CEO/PR). The CEO/PR has the following statutory responsibilities:Assisting the Chief Justice of the FCA in the management of the business and administrative affairs of the Court. The Court currently has 62 judges and registries in seven locations nationally.The provision of corporate services as defined in the Federal Court of Australia Act 1976 (Cth) (FCA Act) to the FCA, the FCFCOA and the NNTT.The accountable authority for the purposes of the Public Governance, Performance and Accountability Act 2013 (Cth) for the Entity, and is responsible for the appropriations for the FCA, the FCFCOA and the NNTT; andThe Agency Head of the statutory agency for the purposes of the PSA Act which is comprised of the officers and staff who support the FCA, the FCFCOA and the NNTT (including corporate services).Salary: $115,443- $125,832 per annum plus 15.4% superannuationThe National Executive Coordinator plays a lead role in the Office of the CEO/PR and more broadly across the Federal Court and the Entity. The National Executive Coordinator is responsible for managing all aspects of the operations of the Office of the CEO/PR, including coordinating and providing high level executive support to the CEO/PR, preparing briefing material and papers for the CEO/PR, being a key liaison point for senior internal and external stakeholders on behalf of the CEO/PR and dealing with sensitive and confidential matters as requested by the CEO/PR and supporting and coordinating programs and reform initiatives across the Court and the Entity. The National Executive Coordinator must possess excellent initiative and a demonstrated ability to build rapport and to promote positive relationships with internal and external stakeholders and ensure the utmost discretion and confidentiality in interactions and handling of matters.The role is multi-dimensional, requiring someone with agility and highly developed organisational skills, legal, research and analysis skills and the ability to work within statutory and procedural frameworks, together with strong written and interpersonal skills. The person appointed to this position will be someone who anticipates what needs to be done, shows great initiative; is highly motivated, efficient, and able to work within timeframes.Key Responsibilities and DutiesProviding high level executive support to the CEO/PR, including key stakeholder liaison, triaging and prioritising of matters.Being the key contact point for the CEO/PR, including coordinating the conduct and management of key issues with relevant internal and external stakeholders on behalf of the CEO/PR.Providing secretariat support for key executive committees, including developing agendas and discussion papers in consultation with the CEO/PR and Director, Principal Registry and National Operations, and recording and managing meeting outcomes.Developing and implementing practice and procedures for the Office of the CEO/PR. This includes developing and implementing a CEO/PR communication framework across the Court and the Entity and supporting template documents and developing, implementing and maintaining effective document management practices for the Office of the CEO/PR.Managing senior staff meetings with the CEO/PR, including coordination of agendas, in consultation with the CEO/PR and Director, Principal Registry and National Operations and managing meeting outcomes.Preparing briefing papers, reports and presentations for the CEO/PR for key internal and external meetings and complex correspondence for Judges, Registrars and staff.Preparing information to be included in key Court and Entity publications, including the Annual Report and Corporate Plan.Coordinating stakeholder engagement on behalf of the CEO/PR, in relation to key communications across the Court and Entity and media enquiries.Supporting the administration of the national judicial induction program, including liaison with newly appointed judges regarding entitlements and managing the series of induction meetings.Providing support to the Director, Principal Registry and National Operations, as requested.In addition, the National Executive Coordinator supports the CEO/PR with the coordination and delivery of key programs and strategic priorities across the Court and the Entity. This includes:Assisting the CEO/PR with the coordination of programs and strategic priorities managed by the Office of the CEO/PR, including setting up meetings, establishing program templates, maintaining and monitoring action lists and establishing record management systems.Supporting the development and delivery of strategic priorities and initiatives, which will involve undertaking legal research and analysis to inform the development and achievement of strategic priorities and reform initiatives and preparation of relevant briefing material for the CEO/PR. In addition, undertake legal research and analysis to prepare briefing material for the CEO/PR in relation to a broad range of issues relating to the Court and the Entity.Liaise with key internal and external stakeholders regarding the operations of the Court and the Entity.Skills & AttributesThe successful applicant will need to demonstrate the following competencies and attributes:At least 2 years experience working in a professional environment with high level stakeholders, such as a court, law firm or Government.High level executive support skills, including the ability to anticipate needs and demonstrate initiative.Ability to prioritise and manage multiple responsibilities effectively within tight deadlines.Well-developed oral and written communication skills and the ability to develop excellent working relationships with a network of key stakeholders internally and externally.The ability to appropriately deal with sensitive and confidential information.Excellent judgment including exercising highest levels of discretion, planning, diplomacy, and confidentiality.Excellent written communication skills, including the ability to undertake complex research and prepare clear and concise reports, briefs and correspondence.The ability to work both autonomously and collaboratively as a team.Excellent attention to detail, accuracy and organisation when completing tasks.A high level of IT proficiency.A commitment to innovation and continuous improvement.QualificationsLegal qualification is required. In addition, experience providing high level executive support to Executives or senior business leaders in business, Commonwealth Government or the legal profession will be highly regarded.Selection CriteriaDemonstrated ability to manage the operation of an office of a senior executive and provide high level executive support services.Demonstrated knowledge of the Federal Courts jurisdiction, practices and procedures, or the ability to acquire such familiarity and knowledge quickly.Demonstrated high-level organisational and problem-solving skills, including the ability to critically analyse and evaluate large volumes of information, manage competing priorities effectively, and exercise sound judgment in decision-making in a high-paced, constantly changing environment, both as part of a team and individually.Well-developed interpersonal, presentation and liaison skills and the ability to build and maintain positive professional relationships with key staff and a wide range of internal and external stakeholders and deal appropriately with sensitive and confidential information.Excellent written communication skills including the ability to undertake complex research and write clear and concise reports, briefing papers, and correspondence.The ability to develop and implement improved and innovative services and processes.A demonstrated understanding and commitment to the application of the Australian Public Service (APS) Values, to abide by the APS Code of Conduct.EligibilityEmployment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:Australian citizenship the successful applicant must hold Australian citizenship.Security and character clearance the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.Successful applicants engaged into the APS will be subject to a probation period.Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.Contact OfficerFor more information, please contact Andrea Jarratt, Director, Principal Registry and National Operations via telephone (03) 8638 6814 or email Andrea.Jarratt@fedcourt.gov.auHow to applyTo apply, please complete the application form on the Courts careers portal.As part of your application, you will be required to submit a one-page response outlining your suitability for this position having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 500). Please ensure this document is attached before submitting your application.If you have any technical issues with applying, please email recruitment@fedcourt.gov.auApplication Close: Wednesday 16 April 2025 at 11:30 pm (AEST)Aboriginal and Torres Strait Islander people are strongly encouraged to apply.Position Description WORD Opens in new windowPosition Description PDF Opens in new windowStart your application by clicking the "begin" button. #J-18808-Ljbffr