Job Title

Add expected salary to your profile for insightsWe asked our people what made working at PICA special, and they highlighted that we offer a sense of Belonging, we have Flexible ways of working, were Making a Difference every day, your career journey provides Challenge and Growth, and youll enjoy our PICA Perks.About the roleWe are on the lookout for a dedicated and detail orientated Legal Administration Assistant for an immediate start, to join our Kemps Petersons Legal team in Melbourne. This role is a full-time permanent position. Reporting to the Senior Solicitor, you will assist the team in initiating legal proceedings for our Owners Corporation and commercial clients, ensuring all work is accurate, compliant, and efficient.ObjectivesKickstart Cases: Open new files, request and source documents from clients, and draft confirmation letters and Solicitor Demand Letters.Court Coordination: Handle court e-filing, schedule hearing dates for contested matters, and keep track of important deadlines.Draft Legal Docs: Prepare various initiating action documents, motions, petitions, and proposed orders across multiple jurisdictions.Client & Court Liaison: Respond to client and court inquiries, manage communications and payout requests from debtors/defendants, and calculate debt settlement amounts by reviewing and interpreting Owners Statements of Accounts (Strata) and client invoices (Commercial).Communication Pro: Maintain written and verbal communication with clients, defendants, and both internal and external stakeholders.Manage Cases: Keep case management on track and within KPIs.Legal Research: Research legal issues as directed by the supervising Solicitor.Trial Prep: Assist Solicitor in preparing for trials and defended matters.Admin Support: Provide administrative assistance as needed.About youExperience: Ideally, you have at least 1 year of experience in legal document drafting, debt recovery, data entry, and administrative processes. However, a positive attitude and eagerness to learn can set you apart!Client Service Champion: You''re known for delivering outstanding client service and possess excellent communication skills, both written and verbal.Organised & Efficient: Excellent time management and organisational skills are essential for this fast-paced, high-volume role.Tech-Savvy: Proficiency in MS Suite programs is a must.Eager Learner: You''re enthusiastic about expanding your knowledge and skills across multiple jurisdictions.Professional & Compassionate: You handle clients and third parties with professionalism and sensitivity.Detail-Oriented: You have a sharp eye for detail and accuracy.Team Player: If you aspire to be the "glue" for our team and are a genuinely nice person whos always willing to step up when needed, we want to hear from you!We are a hardworking team, who pride ourselves on being loyal, supportive and we always work with the highest integrity.What we can offer you!Flexibility Hybrid work schedules working from home five days each fortnightA Day Off On your birthday because you deserve it!Benefits - Paid parental leave, discounted health insurance, hospital excess coverage, discounted fitness memberships, and study leave, to name a few.How to applyIf you''re ready for that next step in your career and want to join an industry leader at an exciting period of transformation, please apply via the link.At PICA we value diversity and encourage a speak up culture where our people bring their whole selves to work to enhance community living for all.You must have the right to live and work in this location to be considered for this opportunity.It is PICA Groups policy not to accept speculative CVs from Agencies, unless the role has been released directly to the agency. Should we require any assistance from agencies on any roles a member of the Talent Acquisition team will contact agencies directly.When you apply, please tell us the pronouns you use and any adjustments you may need during the interview process. We encourage people from underrepresented groups to apply. #J-18808-Ljbffr