Job Title

Job descriptionPrimary ObjectiveThe Receptionist will play a crucial role in ensuring the smooth operation of MJ Quinn facilities, creating a safe, efficient and comfortable working environment for employees and visitors alike. In addition to this, the FOH Admin will support the Recruitment and Communication teams with administrative tasks. This role requires a versatile individual with strong organisational, communication, and problem-solving skills.Key ResponsibilitiesThe key responsibilities of this role include but are not limited to the following tasks:Monitor and control access to company premises.Ensure security protocols are followed by all staff, guests, and visitors.Produce replacement access badges for staff members on an ad hoc basis.Manage the main company phoneline, dealing with enquiries and diverting calls to the appropriate member of staff.Manage incoming and outgoing post and email from the generic MJ Quinn company account.Record and report facility-related issues and faults across all company buildings.Routine testing of fire alarm and Defibrillator.Provide administrative support to staff including sourcing accommodation and meeting coordination.Process and approve invoices pertaining to accommodation and meeting requirements.Alert members of staff when visitors arrive for them.Assist in data entry, filing, and other clerical tasks on behalf of the Recruitment and Communications teams.Manage essential office supplies and maintenance to meet operational needs.Promote a positive and professional image of the department by adhering to company policies, procedures, and standards.Work as part of a larger team to develop working practices and procedures.Work safely and responsibly within MJ Quinns values and operational policies, procedures, and accepted behaviours to avoid harm to yourself, those around you, and our neighbours and communities.RelationshipsTo be effective in this role, the Receptionist will need to:Maintain and build up a good working relationship with internal and external stakeholders including colleagues, customers, suppliers, and senior management teams.Be able to work efficiently and effectively as part of a team.Communicate effectively with all other departments.Person SpecificationTo be successful in this role, the Receptionist will:Proficiency in MS Office suites.Excellent written and verbal communication skills.Proven experience in a similar role.Ability to handle sensitive information with confidentiality.Strong planning, organisation, and monitoring abilities.Excellent interpersonal skills and the ability to communicate at all levels.A high standard of numeracy.A strong orientation towards quality, safety, and continuous improvement.Can prioritise work, work well under pressure, meet deadlines, and manage business expectations.Be adaptable and flexible in your approach to work.An enhanced DBS check must be passed.A legal right to work in the UK.Education, Qualification and CertificationTo be successful in this role:Be educated to a G.C.S.E level B+ in Mathematics & English (or equivalent).Previous administrative experience.Experience with business management software.Diversity StatementMJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & maternity, race, religion or belief, sex or sexual orientation.MJ Quinn welcomes applications from a diverse range of candidates regardless of their background, disability, or gender and is committed to creating a workforce as diverse as the communities we serve.ShiftsWeek 1Monday 8.00-13.00Tuesday 8.00-13.00Wednesday 8.00-17.00 (30 Min Lunch)Thursday 8.00-13.00Friday 8.00-13.00Week 2Monday 12.00-17.00Tuesday 12.00-17.00Wednesday 08.00-17.00 (30 Min Lunch)Thursday 12.00-17.00Friday 12.00-17.00If youre looking for a new challenge and want to join a dynamic company, we want to hear from you!Job Type: Part-timePay: 12.45 per hour #J-18808-Ljbffr