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1 week ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Darebin City CouncilExecutive Assistant CEO & Office CoordinatorAbout the RoleAre you a career EA looking for a dynamic, high-impact role where you can truly make a difference? Then this is the job for you! As the Executive Assistant to the Mayor & Councillors at Darebin City Council, youll be at the heart of local government, providing vital executive support, driving key initiatives, and ensuring the smooth day-to-day operations of the Mayors office.This role is an opportunity to work in a fast-paced, rewarding environment where no two days are the same. Youll be joining a fun, close-knit team that thrives on collaboration, innovation, and making a meaningful impact. Despite our small size, we play a big role in supporting the community and working with internal and external stakeholders to deliver results that matter. If you love being organised, staying ahead of the game, and working with influential leaders, this is the perfect role for you.What Youll Be DoingActing as a trusted advisor to the Mayor, providing high-level executive support and ensuring seamless coordination of activities.Managing correspondence, preparing responses, and keeping everything running smoothly behind the scenes.Supporting Councillors with training, professional development, and administrative needs.Handling important and sensitive matters with professionalism and discretion, strengthening Councils reputation.Taking ownership of key projects on behalf of the Mayor or Corporate Executive Office, from idea to execution.Ensuring Councillors have everything they needwhether its information, meeting coordination, declarations, IT support, or executive admin assistance.This role is fast-moving, rewarding, and full of variety, offering the chance to contribute to meaningful change and community impact in a progressive and supportive environment.Skills & ExperienceWere looking for a highly organised, proactive, and experienced Executive Assistant who thrives in a fast-paced environment. Youll need:5+ years experience as an EA at a senior level, supporting executives or high-profile leaders.Exceptional organisation and multitasking skills, with the ability to manage multiple priorities seamlessly.A strong ability to problem-solve and make confident decisions while maintaining a high level of professionalism.Expert written and verbal communication skills, ensuring clear, effective messaging across all levels.Excellent customer service skills, with a natural ability to engage, assist, and communicate with a wide range of people.Strong relationship management skills, enabling you to work effectively with internal and external stakeholders.Professional judgement to handle sensitive matters with discretion, ensuring the Mayor and Councillors are always well-supported.A passion for working in a team thats energetic, positive, and focused on delivering results. If youre ready for a challenging, rewarding, and exciting role where you can truly make an impact, wed love to hear from you!CultureAs a progressive leader in Local Government, Darebin City Council is passionate about social inclusion, sustainability, engagement, and service excellence. We are proud of the diversity of our workforce and recognise the strength this provides in meeting the needs of the community we serve. We are committed to upholding a positive and supportive work environment that values the contribution of all employees and treats all employees with dignity and respect.At Darebin City Council, we believe in supporting our employees both professionally and personally. When you join our team, youll have access to a range of fantastic benefits, including:Opportunities for Growth We invest in your personal and professional development to help you build your skills and advance your career.Flexible Work Practices We understand the importance of work-life balance and offer flexible arrangements to support your needs.Employee Assistance Program (EAP) Confidential support and resources to help you with personal and professional challenges.Recognition & Rewards Our "Appreciate Great" program acknowledges and celebrates your contributions.Generous Leave Options Enjoy a variety of paid and unpaid leave options to suit your lifestyle and commitments.Great Location & Perks Were based at Preston Town Hall, offering: On-site parking for staff, Excellent public transport accesstrams, trains, and buses nearby. Preston Market just a minute away Fresh produce, amazing restaurants, and great meal deals for your workday.Join us and be part of a vibrant, supportive, and rewarding workplace!At Darebin, diversity, equity, and inclusion are at the core of how we work. Our commitment to these values is unwavering; they are central to our mission, to our impact, and to help us better serve our community. We know that having varied perspectives and lived experiences helps generate better ideas to enable a diverse, inclusive, and connected community.Darebin encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples and people of colour. We value people of all abilities and diversity of culture, faith, gender identity, and sexual orientation. We welcome unique contributions and perspectives of all people to ensure our workforce is representative of the communities we work with and live in.About Darebin City CouncilLocated in Melbournes northern suburbs, Darebin City Council is home to one of the largest, most diverse communities in terms of culture, language, religion, socio-economic background, occupation, and housing needs. The city has one of the largest populations of Aboriginal and Torres Strait Islander residents in metropolitan Melbourne. Our Vision is for a community that works together to advance community life.How to Apply If this sounds like the right opportunity for you, please submit your application including a resume. We are also happy to adjust our recruitment process to support your accessibility needs.Contact Louise D''Arcangelo via louise.darcangelo@darebin.vic.gov.au for a confidential discussion.Seniority levelMid-Senior levelEmployment typeFull-timeJob functionAdministrativeIndustries: Government Administration #J-18808-Ljbffr