Job Title

This range is provided by Hays. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.Senior Business Support Specialist | EA, PA & Office Managers | Permanent Recruitment - Sydney & ParramattaAn exciting opportunity awaits at a leading architecture firm in Sydney CBD! This role is ideal for a Personal Assistant or a strong administrator looking to advance their career. The position demands resilience, strong communication skills, and the ability to work in a fast-paced environment!Duties:Schedule and manage appointments, meetings, and events, anticipating needs and changes.Monitor and manage email inboxes, prioritising and responding to messages as needed.Arrange domestic and international travel itineraries, including flights, accommodations, and transportation.Draft, proofread, and manage letters, reports, presentations, and other documents.Prepare meeting agendas, take minutes, and follow up on action items.Professionally liaise with clients and stakeholders, ensuring excellent representation of the executive team.Handle multiple tasks simultaneously, maintaining a calm and organised approach under pressure.Organise and coordinate events, ensuring all details are managed efficiently.Submit and reconcile expenses and timesheets, adhering to finance department requirements.Prepare confidential and sensitive documents, reports, and presentations.Perform general administrative duties, including filing, archiving, and updating contact lists.Manage social media posts and updates on behalf of the executive team.Build and maintain strong relationships across the organization and with external partners.Ensure all work complies with company policies and procedures.What you need:At least 3 years experience in similar role (senior admin, team assistant, PA)Must have diary management / inbox management experienceMust be resilient, professional and have strong communication skillsAbility to work in a fast-paced environmentAble to work 5 days in officeStrong people skills - ability to communicate with executivesHandle confidential information sensitivelyMust have full working rights (PR, AU/NZ CITIZEN ONLY)If you meet the above please send an up to date resume to Lucinda.Reid@hays.com.auSeniority levelAssociateEmployment typeFull-timeJob functionAdministrativeIndustriesArchitecture and Planning #J-18808-Ljbffr