Job Title

Executive Assistant to the DVC STEM CollegeOverview:Provide high level administrative and secretarial support to the Deputy Vice-Chancellor (DVC) of the STEM College.Contribute to the planning and implementation of projects that align with the strategic and operational goals of the STEM College.Full-time, ongoing appointment based at the City Campus but may be required to work and/or be based at other campuses of the University.About The RoleExecutive Support: Provide high-level administrative and secretarial assistance to the Deputy Vice-Chancellor (DVC) of the STEM College, including managing diaries and emails.Project and Operational Support: Engage in STEM College projects that align with its strategic and operational plans. You will contribute to the execution of these projects and work closely with the College Operations team.International Coordination: Organise and coordinate international travel, engagements, and events, ensuring that logistical details are taken care of for the DVC and other key personnel.Communication Support: Assist with the communications and knowledge management needs of the DVCs office, including maintaining the intranet and developing newsletters.Cross-Campus Collaboration: Work across different campuses as required, assisting in the coordination of meetings, planning days, and supporting international events.This role requires a highly organised and proactive individual capable of managing multiple tasks, engaging with internal and external stakeholders, and providing seamless support to the DVC. Youll be responsible for handling diverse communication tasks and contributing to the Colleges strategic goals.About YouDemonstrated experience in a senior administrative/operations/project support role with the ability to work proactively and autonomously.Exceptional organisational, planning, and project coordination skills, with experience establishing priorities and meeting deadlines.Excellent interpersonal and communication skills in a multicultural context.Demonstrated capacity to work independently, show initiative, and exercise discretionary judgment.Strong relationship skills with proven ability to liaise constructively, culturally appropriately, and effectively with a wide range of national and international stakeholders on complex, sensitive, and confidential issues.Strong analytical and problem-solving skills.Demonstrated ability to draft correspondence of a very high standard to internal and external stakeholders.Exceptional attention to detail in all matters.Proven high level of computer literacy including word processing; presentation software (e.g., PowerPoint); email, internet, and electronic document management databases, and ability to manage electronic and paper-based filing systems including TRIM.QualificationsA tertiary qualification with subsequent relevant experience and/or an equivalent combination of relevant education/training and extensive experience.Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.To ApplyPlease submit your CV and covering letter for this position by clicking on the Apply link at the top of this page.For further information about this position, please see the Position Description hyperlinked below or contact Senior Talent Acquisition Advisor, Jennifer Pham via email at Jennifer.pham2@rmit.edu.au or Aleksandra Besia, Senior Talent Acquisition Advisor via email at aleksandra.besia@rmit.edu.au.Position Description - EA to DVC STEM CollegeApplications Close: 23 Mar 2025 11.59 pmRMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining, and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani via talentsupport@rmit.edu.au or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.About UsCultureOur Values inspire us, wherever we are in the world, and guide how we live and work together.Imagination. Integrity. Courage. Passion. Impact. Inclusion.What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing, and transparent work practices. #J-18808-Ljbffr