St Marys Primary School, serving the regional areas of Lancefield and Romsey and is governed under the authority of Melbourne Archdiocese Catholic Schools Limited (MACS).St Marys Primary School is seeking an experienced and highly organised Administration Officer to join our dynamic school community. The successful applicant will work as part of a team in managing the front office of our school. This is a vital role in ensuring the smooth day-to-day operation of the school, providing essential administrative support to the Principal and staff while maintaining a welcoming and professional front office environment.This job is advertised as a fixed-term contract position; however, there is the possibility of the role becoming ongoing.About the RoleThe Administration Officer is the first point of contact for students, parents, and visitors, playing a crucial role in communication and school operations.Full-time position, possibility of part-timeHours of work are 8.00 am to 4.06 pm.Experience with platforms such as nForma, PassTab, Operoo, iNewsletter, Synergetic, and/or eSIS would be beneficial but not essential.Core duties will include:Upholding Child Safe Standards and ensuring compliance with policies.Maintaining confidentiality and sensitivity in all aspects of the role.Managing reception duties, phone calls, and correspondence.Providing administrative support, including student records management and processing purchase orders.Assisting with financial tasks such as receipting, banking, and credit card transactions.Organising bookings for excursions and events.Supporting enrolment processes and promotional activities.Proofreading and publishing the fortnightly school newsletter.Administering first aid and maintaining office and first aid supplies.Maintaining personnel records and payroll systems for staff.Commitment to personal and team effectiveness.The successful candidate will have experience in office administration and possess the following skills and qualities:High attention to detail.Highly organised with excellent time management.High level of computer skills, including experience using an electronic diary management system and a good working knowledge of Word, Excel, and Google Suite applications is essential.Prompt and reliable.First Aid certificate is preferred.Previous experience in a similar administrative role.Discretion and confidentiality.Capable of working independently as well as collaboratively within a team.Culture and BenefitsWe provide a work environment that nurtures ongoing growth and development.Religious formation to enhance Catholic Identity.Special RequirementsSt Marys promotes the safety, wellbeing, and inclusion of all children; therefore, the successful applicant must demonstrate an understanding of and commitment to providing a safe environment for children.The successful applicant will be required to have or undergo both a Working with Children Check and a Police Check.Salary for this position is based on experience in accordance with the Victorian Catholic Education Multi-Enterprise Agreement (CEMEA) as varied from time to time.Application ProcedureApplications are invited from suitably experienced persons for the full-time, fixed-term position of School Administration Officer to commence on Tuesday 22nd April 2025 or earlier. This is a fixed-term contract position with the possibility of ongoing.Please address your application to the Principal - Mrs Gabe Agius.Please prepare a Cover Letter, along with your CV and include 3 referees.Applications close COB Monday 24th March 2025.The school reserves the right to employ the successful candidate before the application window has closed. #J-18808-Ljbffr
Job Title
School Administration Officer