Learn how a merit list or pool may be usedApplicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool. If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles. Applicants may be offered a future role without the need to reapply. A merit list or pool may be used for up to 18 months.This merit list or pool may be used to fill other vacancies in Canberra, Melbourne.For more information about Merit Lists or Merit Pools please go to APSC''s website - The APS Merit Principle.Did you know?The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact to the people of Australia.We recognise your contribution to our workforce and offer generous remuneration and conditions including:Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down4 extra days of mandatory rest leave per year18 days of paid personal leave per yearGenerous superannuation of 15.4%18 weeks paid Parental Leave for Primary Caregiver (and 8 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the childs date of birth or placementGenerous salaries and incremental salary progression governed by the AFP Enterprise AgreementFlexible and hybrid working arrangement that provides work/life balanceHealth & wellbeing services with a focus on early intervention, education and preventionAccess to ongoing training and development to support ambitionsThe key duties of the position include:The AFP is looking for highly experienced, enthusiastic and organised Executive Assistants to fill two current vacancies for SES Band 3 Officers. These roles are fast-paced with rigid timeliness and require managing the office environment and prioritising workflow. To succeed in this role, you will have great people skills, the ability to anticipate the needs of senior executives, and demonstrate flexibility, resilience, and initiative.Chief Operating Officer Executive AssistantThe Chief Operating Officer position is based in Southern Command (Melbourne) and may require travel to Canberra with the COO. You will be part of a small multi-disciplinary high performing team, led by the Executive Officer, based in Canberra. The role provides flexibility where required; however, given the nature of the work, working from home arrangements are limited. The ideal candidate will show flexibility and a calm demeanor under pressure as the role demands the ability to manage multiple priorities due to the fast-paced environment.Your tasks within this office will include but are not limited to:Monitoring and triaging the Inbox of the ExecutiveSole responsibility for managing the Executive CalendarUsing internal programs to track documentation as requiredResponsible for travel requisitions and acquittals for the officePreparation of meetings briefs and daily packsManaging and coordinating input into monthly newsletters, internal updates, and dashboardsPreparation of talking points and sitrepsAssisting with coordination of Senate Estimates briefsTracking and finalisation of strategic board papersAdditional administrative tasksDeputy Commissioner Crime Executive AssistantThe Deputy Commissioner Crime (DCC) role is based in Canberra, ACT, with the expectation that the EA role is also based in Canberra. The EA plays an integral part of a small highly functioning team, with constantly shifting priorities, working towards supporting the Deputy Commissioner. The ideal candidate will have excellent interpersonal and organisational skills, attention to detail, and the ability to remain calm under pressure.Your tasks within this office will include but are not limited to:Inbox management (Both Team inbox and that of the Deputy)Managing calendar admin and meeting invitesTracking and processing of administrative correspondence and documentationQuality assurance of paperwork and documentationProviding administrative support to the Deputy (Booking of travel and accommodation etc).Assisting with coordination of Senate Estimates briefsHigh level liaison with key internal and external stakeholdersProviding guidance and mentoring to the EAs throughout the wider portfolioDeveloping business improvement initiatives to streamline workflowTracking and finalisation of strategic Board papersMinimum Requirements:You must be an Australian Citizen at the time of application.A Negative Vetting 2 security clearance or the ability to obtain one.Contemporary knowledge and experience relevant to the role.Well-developed organisational skills, including the ability to manage competing priorities and deliver a very high standard of work.Previous experience working with high level Executives.A commonsense approach when dealing with problems, good judgement, integrity and discretion when dealing with confidential and sensitive business matters.Proficiency in the use of Microsoft Office applications including Word, Excel, Outlook and PowerPoint.Enjoys helping people and quickly develop effective relations with members of the AFP executive and their support staff.Can prioritise tasks, is flexible and maintains a calm approach while working under pressure.A professional approach and high level of confidentiality.Ability to demonstrate and promote the AFPs core values, including being a team player.NotesThese positions are AFP Band Level 5.There are two positions, one in Canberra, ACT and one in Melbourne, VIC. Applicants are expected to be based in Canberra or Melbourne.National or International travel may be required for this role.Proof of a minimum of two COVID-19 vaccinations (or one dose if the Janssen vaccine was used) will be required if an offer of employment is made.Commitment to Diversity and InclusionAt the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with a disability.Getting to know the Australian Federal PoliceAs Australias national policing agency, the AFP is a key member of the Australian law enforcement and national security community, leading efforts to keep Australians and Australian interests safe both at home and overseas. The AFP also has responsibility for providing community policing services to the Australian Capital Territory and Australia''s territories, including Christmas Island, Cocos (Keeling) Islands, Norfolk Island and Jervis Bay. #J-18808-Ljbffr
Job Title
Senior Executive | Executive Assistant