Position ObjectiveDue to the generosity of Freemasons Foundation Victoria & Collier Charitable Fund, a donor of Lord Mayors Charitable Foundation, Big Group Hug (BGH) has been successful with receiving funding for a highly motivated Fix-It Coordinator in a part-time capacity, working from our Thomastown location, and visiting our Airport West and Tarneit Hub occasionally.The Fix-It Coordinator will report to and work closely with the Warehouse Manager, Volunteer Manager and Volunteer Coordinator, to assist in achieving the goals of Big Group Hug; primarily the collection and redistribution of new and pre-loved baby goods, books, toys and nursery equipment to families in need.The Fix-It Coordinator is responsible for oversight of all tasks and compliance activities for cleaning, safety checking, and repair of donated nursery equipment, such as prams, cots, car seats etc.The role involves recommending and ordering stock or parts, providing training and support for volunteers, and ensuring compliance with Australian Safety Standards.The Fix-It Coordinator will also work with the Warehouse Manager in maintaining and checking on Health and Safety (H&S) across all Big Group Hug locations and perform various ad hoc tasks as required including driving our van and delivering essential material aid from our warehouse in Thomastown and hubs in Airport West and Tarneit to case workers and/or service recipients homes.The role works closely with volunteers providing on-site guidance, support and resources as required.About Big Group HugBig Group Hug is a volunteer-driven, not-for-profit organisation founded in 2014. Head Office is based in the northern suburbs of Melbourne, in Thomastown. We have satellite locations in Airport West and Tarneit. Big Group Hug supports vulnerable and disadvantaged families in need, by providing new and pre-loved goods to help these families care for their children, aged from newborn to 16-year-old.Our core belief is that all children deserve the best start in life, so for us, the child is the focus of everything we do. Our team is made up of over 350 individuals/volunteers who are determined and committed to assisting every family who asks for help.Hours, Location, Remuneration and Benefits18 hours a week (Tuesday Friday mornings preferred) - Days and times to be discussed with successful applicantSCHADS Level 3.1 + NFP Salary Packaging available6-month ContractPortable long service leavePredominantly on-site with an option to work from home when neededFamily-friendly workplace (we understand what it''s like to balance work and family commitments)KEY RESPONSIBILITIESThe Fix-It Coordinator is responsible for oversight of all tasks and compliance activities for cleaning, safety checking, and repair of donated nursery equipment as well as day-to-day support of volunteers.1) Cleaning & Safety Checking Equipment:Conduct thorough cleaning and safety inspections of all donated equipment (e.g. cots, bassinets, prams, car seats, booster seats, electrical and other items)Ensure that all equipment meets Australian Safety Standards and is in good working condition before distributionTest and tag electrical itemsTrack the number of items discardedRedirect waste to the appropriate recycling serviceAssist with recycling and keeping materials donated out of landfillExplore and identify new avenues to redirect equipment which cant be re-homed to other services or recycling facilitiesAdapt to various tasks and responsibilities as needed to support the smooth operation of the Equipment Team2) Stock and Organisation:In collaboration with Warehouse Support and Administration order necessary stock, parts, and supplies for repairs and maintenanceMaintain an organised, clean & safe workspace in the equipment area including parts, tools and baby hardware3) Training and Support:Provide training and support to new and current volunteers regarding equipment cleaning, and safety checking, in line with Australian Safety Standards and Big Group Hugs processes and procedures4) Compliance and Documentation:Ensure that all equipment procedures and documentation are up to date and in compliance with Australian Safety StandardsEnsure the Equipment team are using the required proceduresRegularly review and update procedures to reflect current regulations and best practicesCreate, maintain and update safety checklists5) Health and Safety (H&S):Assist the Warehouse Manager in H&S compliance and risk management at Big Group Hug sitesIn collaboration with the Warehouse Manager, monitor H&S policies and procedures to ensure a safe working environment for volunteers, especially in the Equipment Team area6) Miscellaneous:Perform any additional maintenance tasks and ad hoc jobs as required by the Warehouse ManagerWork collaboratively with the Volunteer Manager, Volunteer Coordinator, members of the Warehouse and Hub teams as well as the wider BGH TeamInput to and generation of regular and ad-hoc reports e.g. weights and volume of equipment related wasteSupport other team members as required, e.g. with tasks such as liftingVan driving for delivery of essential material aid to case workers and/or recipients homesOn-site relief for various warehouse tasks, to meet BGHs objectives. Such as:Greet donors, accept donations and thank donors, including photo takingMaterial aid pack preparationCAPABILITIES AND BEHAVIOURSComfortable with physical work, flexible and willing to learn new skills and be hands onHealth and Safety (H&S) and risk management experienceExcellent organisational skills and attention to detailPositive mindsetHighly developed communication skills both written and verbalSound time management skillsIndependent and motivated a self-starter who likes to take initiativeThrives acquiring new knowledge and skills, and has a willingness to learn and continuously improveA multitasker who can work well under pressure, to deadlines, and meet shifting prioritiesProficient in using a range of Microsoft Office packages in particular Teams, Excel, SharePoint and WordAbility to work independently and as part of a small teamSuccessful candidate will require a Working with Childrens check and Police CheckThe successful candidate will need to attend Test and Tag Training (if not already trained)Must have a valid driver''s licenseThe following would be highly regarded:Experience working in a warehouseExperience working for and/or volunteering with a not-for-profit organisationOccupational Health and Safety (OH&S) and risk management experienceAPPLICATION PROCESS / INTERESTED? APPLY TODAY!We welcome your application and ask that you please provide your Resume and Cover letter, broadly addressing the key selection criteria highlighted.All applications will be assessed based on previous relevant experience against the selection criteria and will undergo a multi-step recruitment processInterviews will commence as applications are received and a successful candidate may be selected before the job ad closes.IMPORTANT INFORMATIONBig Group Hug values and encourages diversity, inclusion, and equity in all our services, programs, and practices.Big Group Hug is a child safe organisation and is committed to ensuring the safety and wellbeing of all children, always. All Big Group Hug services, programs and practices are following Victorias Child Safe Standards.Big Group Hug is committed to the principles of continuous quality improvement (CQI) in all aspects of its operations, service delivery and governance. We place the highest priority on the safety and wellbeing of those we support and provide services to.All offers of employment are subject to satisfactory background checks including a National Police Check (including an international police check if resided continuously in an overseas country for 12 months or more in the last ten years), Working with Children Check, disclosure of previous or current disciplinary action, referee checks, proof of eligibility to work in Australia and qualification checks.Please do not apply if you are a prohibited person or if you will not agree to proceed with these checks if it is requested.OUR COMMITMENT TO CHILD SAFETYBig Group Hug is a child safe organisation and is committed to ensuring the safety and wellbeing of all children, always. All Big Group Hug services, programs and practices are following Victorias Child Safe Standards.Big Group Hug is committed to the principles of continuous quality improvement in all aspects of its operations, service delivery and governance. We place the highest priority on the safety and wellbeing of those we support and provide services to.All offers of employment are subject to satisfactory background checks including a National Police Check (including an international police check if resided continuously in an overseas country for 12 months or more in the last ten years), Working with Children Check, disclosure of previous or current disciplinary action, referee checks, proof of eligibility to work in Australia and qualification checks.Big Group Hug does not allow persons who are classified as a prohibited person under The Commission for Children and Young People Act 1998 to work or register as a volunteer. Please do not apply if you are a prohibited person or if you will not agree to proceed with these checks if it is requested.DIVERSITY, EQUITY AND INCLUSIONWe are committed to ensuring diversity, inclusion and equity are embedded throughout our organisation for the benefit of all our clients and our staff. We believe our people are our greatest asset and by supporting and incorporating their diverse talents, knowledge, perspectives and experiences, we can strengthen our relationships with the communities we work with.Our focus is on eliminating discrimination in the services we deliver and the workplace we provide. Being a diverse and inclusive organisation that supports and enables equity, goes to the heart of our work and supports our strategic intent Building an organisation and culture that is supportive, responsive and sustainable.A position description is attached. #J-18808-Ljbffr
Job Title
Fix-it Coordinator