Team Administrator - Corporate SecretariatBusiness Services | SydneyTeam Administrator - Corporate SecretariatDescriptionAt Baker McKenzie, we pride ourselves on leading pay and a great culture. Joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee, we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.The RoleThe Corporate Secretariat Team Administrator is responsible for supporting the Baker McKenzie Australia Corporate Secretariat team members based in Sydney, Melbourne, and Perth. This role plays a vital part in providing secretarial support and managing our internal and external clients with the opportunity to progress your career in the future. This role encompasses many responsibilities and is vital to the success of the Team.Duties will include:Answering the phone, appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly, and if necessary, redirecting queries.Assisting in preparing and distributing relevant documentation to the Corporate Secretariat team prior to critical dates, including creating and amending typed documents such as letters, emails, memos, and presentations, using version control and track changes.Managing billing processes and specific client invoicing requirements, including drafting and circulating invoices and distributing invoices to clients.Processing expense claims, cheque requisitions, ASIC invoices, and payment of ANZ Credit Card.Undertaking conflict searching.Screening and organising correspondence (with voicemail, email, and regular postal mail) in teams absence and as per requests.Organising couriers, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations, etc.) for the Corporate Secretariat team.Identifying, opening, generating, maintaining, labelling, updating, and closing files, according to task, author, and the Firms requirements.Updating and maintaining Master Lists.Conducting Company searches & PPSR searches.Creating, updating, and maintaining office manual precedents as and when required.Opening and closing of files (includes ordering new labels and central filing) Company Registers only.Maintaining and updating the Intranet.Attending to auditors'' enquiries (scanning of registers) on occasions.Managing various ongoing projects as required.The TeamThe Baker McKenzie Australia Corporate Secretariat team is one of the leading corporate secretarial practices in Australia, providing ongoing corporate secretarial services to more than 1500 Australian subsidiaries, including the Australian subsidiaries of many of the most well-known companies in the world. The team is currently comprised of lawyers and corporate secretarial paralegals based in Sydney, Melbourne, and Perth and is looking to expand. As part of this expansion, the team is looking to add a Corporate Secretariat Team Administrator based in Sydney to our team. The role has enormous potential for career growth and could in the future lead to a corporate secretarial paralegal role in the team.What we''re looking for:An ability to work independently and proactively.Excellent organisational skills.Keen learner.Strong communication skills.Ability to work with volume.About the FirmAt Baker McKenzie, we are different in the way we think, work, and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982, and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 13,000 people, including over 6,500 lawyers who work alongside our clients to drive growth that is both sustainable and inclusive.Baker McKenzie Australia can offer you access to complex, market-leading matters working with some of the world''s best legal mindspeople who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching, and opportunity where you will work in small teams on matters that often cross borders. We value people who think ahead and get noticed.Inclusion, Diversity & EquityBaker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. Our mission is to foster an environment where individuals of every ethnicity, culture, gender, sexual orientation, gender identity and expression, religion, age, disability, carer status, and working style may succeed professionally and fully contribute to the goals of the Firm. Our bAgile program encourages a range of flexible work opportunities for all. We invite you to let us know of any reasonable adjustments you require to equitably participate in the recruitment process or in performing the requirements of this role.Our application processPlease apply by selecting the "apply now" link below and completing an online application form.As part of our commitment to creating a diverse and inclusive workplace, we encourage applications from all genders, abilities, and cultural backgrounds, including Aboriginal and/or Torres Strait Islander people. #J-18808-Ljbffr
Job Title
Team Administrator - Corporate Secretariat