We are seeking a motivated and customer-focused Administration Officer to join the Fleet Management team within Facilities Management Services. The successful applicant will assist with a range of departmental fleet related activities including overseeing regional office fleet pools, leasing and fuel payments, and providing advice on fleet acquisitions, disposals, and insurance for our corporate and school customers.About UsThe Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.About The RoleIn this role you will be responsible for managing the day-to-day operations of regional office fleet pools, including:Organising vehicle and car park booking allocationsManaging fuel cards and toll tagsArranging vehicle servicing, maintenance and cleaningMonitoring vehicle usage and leasing arrangementsMaintaining various registers and databases and generating information for reporting purposesResponding to customer enquiries and providing adviceResolving any day-to-day operational issues that may ariseOther general administrative duties as required, including providing assistance to other teams within Facilities Management Services during busy periods.What You Need To SucceedEffective communication and consultation skills to establish and maintain productive partnerships with customers, team members and other stakeholders.Someone with a passionate and enthusiastic demeanour, who is driven and motivated to achieve optimal customer service outcomes.Ability to work independently, prioritise, and remain composed during busy periods, taking responsibility to ensure situations are resolved within a timely manner.Ability to understand and apply policies and procedures.Please refer to the attached role description for any mandatory requirements for this position.How To ApplyPlease attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); andA two-page written response addressing the responsibilities outlined in the job ad and role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE).The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.Occupational group: Administration #J-18808-Ljbffr
Job Title
Administration Officer - Facilities Management Services