2 x Admin - Coordinator & Office All rounderSecure Fire Protection is a reputable organisation dedicated to ensuring properties across New South Wales comply with fire safety regulations. We specialize in providing cost-effective solutions that align with Australian standards and building codes.Secure Fire Protection is currently seeking to expand its team with two full-time administration positions available at our Smithfield office. If you are organised, detail-oriented, and eager to work in a dynamic and supportive environment, we encourage you to apply!About the RolesAs an Administration Assistant, you will be responsible for supporting the office with general administrative tasks, ensuring smooth day-to-day operations. This role is ideal for someone with strong organisational skills and a proactive approach to problem-solving.Key Responsibilities:Performing general administrative tasks, including data entry, document preparation, and filingAnswering phone calls and responding to emails in a professional mannerAssisting with invoicing, purchase orders, and basic financial documentationSupporting the team with office management dutiesLiaising with clients and internal staff to provide information and supportMaintaining accurate records and ensuring compliance with company proceduresThe Coordinator / Scheduler role is more specialised, focusing on scheduling, coordinating the work of technicians and subcontractors, and ensuring efficient job management. This position requires excellent communication and multitasking skills.Key Responsibilities:Scheduling and coordinating service jobs for technicians, ensuring timely job completionCommunicating with clients to confirm appointments, reschedule when necessary, and provide updatesMonitoring technician schedules and adjusting as needed to maximise efficiencyProcessing work orders and maintaining accurate scheduling recordsCollaborating with the operations team to prioritise urgent tasksHandling job-related inquiries and ensuring customer satisfactionAssisting with reporting, invoicing and compliance documentationEmployment Type: Full-timeLocation: Smithfield NSW 2164Work Schedule: Monday FridayOffice Hours: 7:30 AM 3:30 PMAbout YouWe are looking for candidates who possess the following skills and qualifications:Strong attention to detail and organisational skillsExcellent written and verbal communication skillsMinimum of 1 year of experience in administration or a similar roleExperience with scheduling or coordination (preferred for the Coordinator/Scheduler role)Knowledge of Uptick (preferred but not essential training provided)Ability to take initiative and manage time effectivelyStrong work ethic, reliability, and a team-oriented mindsetWillingness to learn and take on new responsibilities #J-18808-Ljbffr
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