On-Site | Permanent Part-Time | Minimum 3 days a Week (up to 5 days)About UsWestern Private Hospital (WPH) is a boutique private hospital servicing the West of Melbourne with the provision of acute services, which has 62 inpatient beds.WPHs facilities include four Operating Theatres, CSSD, Day Stay Unit, Day Oncology Unit, Eleanor Overnight Ward for CCU, HDU & Surgical patients, Cardiac Catheter Laboratory, Specialist Consulting Suites, Nuclear Medicine Department and supported by pathology, pharmacy, radiology and radiation therapy services.This variety creates an excellent opportunity for our team to be dynamic, flexible and customer-focused in addressing the unique needs of our patients.About the RoleThe Executive Assistant / Credentialing Officer is a key administrative support role that provides high-level professional, efficient, and confidential administrative, secretarial and executive support to members of the Executive Team including the Chief Executive Officer (CEO) and Director of Nursing (DON) and high-level governance support to the Board and Sub-Committees; and is responsible for coordinating the credentialing and re-credentialing process for health practitioners applying for accreditation at WPH.Key duties of the role include (but are not limited to):Review, screen and process initial credentialing and re-credentialing applicationsCollect and confirm information regarding registration, professional indemnity and professional membershipsMonitor all credentialed practitioner credentials and licenses through the Australian Health Practitioner Regulation Agency registration and relevant professional bodiesEnsure current copies of required documentation including medical indemnity insurance and radiation/laser use licenses are kept on fileCoordinate the electronic credentialing process via CGov and maintain VMOs details in associated registers, databases and hospital systems; reporting of outstanding VMO registrations / insurance and staff registrationsConduct audits on credentialing documentation and processes as per Clinical Governance requirements and provide regular reportingProvide governance and secretariat support to the Board, Sub-Committees and Medical Advisory CommitteePrepare all correspondence on behalf of the CEO in relation to the accreditation processOther associated duties supporting events and special projectsThe position is permanent part-time, based on-site in Footscray, working a minimum of 3 days across Monday to Friday, generally 9am-5pm and with a degree of flexibility. The successful candidate needs to be available to work outside of normal working hours, e.g., on a quarterly basis when required to be in attendance for committee meetings and other times as required and during peak times up to 5 days a week may be required.The ideal candidates will possess the following:Previous experience in an executive assistant / secretariat role working with executive level professionals and boards coordinating meetings, agendas and taking minutesKnowledge of or the ability to rapidly acquire knowledge of health practitioner credentialing, privileging procedures and relevant legislation and standardsDemonstrated effective verbal and written communication skills including report writingExcellent interpersonal skills, including strong customer service skillsAbility to maintain confidentiality and discretion in all communicationsAbility to use independent judgement and to manage and impart confidential informationAbility to make administrative/procedural decisions and judgementsDeveloped problem-solving skillsExcellent planning, coordination and time management skillsResponsible and accountable for own work; scheduling workloads, resolving problems, and monitoring the quality of work producedThe ability to work both in a team environment and autonomouslyProfessional approach to liaising with Health Care Practitioners, Staff and Fellow ColleaguesAdvanced information technology skills including database managementIT savvy & advanced competency in Microsoft Office programmes including Word, Excel and OutlookBenefits of Working at WPH include:Fantastic people and inclusive workplace culture with supportive managementCompetitive rates with incremental salary increases as you gain experience + yearly EA increasesNo weekend or public holiday work + enjoy 2 weeks off during our Xmas/New Year close down periodClose proximity to public transport and subsidised car parkingAccess to a range of health & well-being initiatives, staff discounts and benefits including access to confidential counselling services through our EAP for personal and professional support; discounts for physiotherapy/myotherapy/massage services & discounted rates for care in our hospitalUp to 14 weeks of Parental Leave to support eligible new parentsEveryone who joins Western Private Hospital must be vaccinated against COVID-19, Influenza and provide proof of immunisation against, or immunity to, infectious diseases as required per the Health Services Act 1988 (Vic) NOTE: for this role immunisation requirements associated with Risk Category C (minimal patient contact)Must provide a National Police Check conducted within the previous 6 months and evidence of Australian Residency / Full Working Rights (No Sponsorship available).For more information about WPH please visit our website at www.westernprivatehospital.com.auAPPLICATIONS CLOSING DATE: 7th March 2025 (or earlier if positions are filled)Interested? then apply now Submit your application via recruitment@westernprivate.com.auAll applications must include the following information so we can assess your suitability:Your current CV / Resume;A covering letter (maximum of one page) informing the panel of your reasons for applying for this position; and detailing why your skills, experience and personal qualities make you the best person for the role.WPH is committed to a diverse and inclusive workplace and to ensuring a safe environment for children and young people. We encourage individuals of diverse backgrounds including but not limited to those from the Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse and LGBTQIA+ community and people with disability to apply.NOTE:Interviews will be undertaken as suitable candidates are identified so early applications are encouraged.Only successful applicants shortlisted for interviews will be contacted.We will not accept unsolicited CVs from recruitment agencies/third parties and we will not be liable or responsible for any fees or costs associated with unsolicited CVs sent directly to line managers. #J-18808-Ljbffr
Job Title
Executive Assistant / Credentialing Officer