Organisation: Department of Families, Fairness and HousingOccupation: Administration/SecretarialReference: VG/DFFH/COPL/375317JANThe Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.We work in a variety of community-based settings, including people''s homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.If youre having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please dont hesitate to get in touch with the contact person listed on the ad.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs.THE ROLEWorking within a small Directorate, the Executive Assistant provides executive support across the Office of Professional Practice (OPP). The role is a key coordinating link between the Chief Practitioner, OPP executives, managers and staff within the branch.The Executive Assistant also works collaboratively across the Community Operations and Practice Leadership division, and with other departmental offices to facilitate effective administration including reviewing, modifying and effectively maintaining OPP record keeping registers and systems.The executive support and administrative functions include the day-to-day management of the Chief Practitioner''s diary and email box and the OPP Directorate email box and prioritisation of correspondence and responses across the OPP. The role also supports OPP executives, managers and staff within the branch.ACCOUNTABILITIES INCLUDEProvide a range of effective executive support and administrative functions, including: accurately managing the Chief Practitioner''s diary and triaging of email box; day-to-day management of the OPP Directorate email box, telephone calls, queries and complaints, and prioritisation of correspondence.Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.Answer queries, provide timely advice, undertake follow up action as required.HOW TO APPLYAll VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange portal.Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs.Please apply to submit your interest in this position.Natalie Jones | 0400 182 977 or natalie.jones@dffh.vic.gov.au #J-18808-Ljbffr
Job Title
Executive Assistant