Administration Officer, School of Nursing and MidwiferyFremantle CampusFull-time, Continuing contractRewarding opportunityFriendly and collaborative environmentSalary: $71,664 - $76,281 pa (Level 4) + 14.25% superannuationAbout the universityThe University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.About the schoolThe School of Nursing & Midwifery offers an extensive range of quality accredited undergraduate, postgraduate programs and professional development courses that provide opportunities for students to engage in the classroom through professional workplace experiences. Our School is distinctive for its teaching culture, delivery of quality contemporary education, and its pastoral care mission.About the roleThis position works in collaboration with academic and professional colleagues to provide effective and efficient administrative support to ensure the smooth operation of the School of Nursing and Midwiferys daily operations. The role involves assisting with a wide range of administrative functions, including student support, staff coordination, scheduling, and resource management, and is integral in maintaining effective communication within the School and with external stakeholders. This position will report to the Admin Coordinator, working under routine supervision.Key ResponsibilitiesProvide effective and efficient administrative support within the School of Nursing and Midwifery.Coordinate meetings, prepare minutes and organise correspondence for meetings.Work accurately with detailed information, including data entry, maintaining spreadsheets, managing correspondence, collating data for reporting, and preparing a range of written communication.Deliver exceptional customer service to students and University stakeholders by supporting front desk reception coverage, ensuring prompt and effective communication in response to inquiries.Assist with the preparation of reports and analysis, including course enrolment statistics, academic performance, and departmental budgets.Assist with the administration of policies, procedures, guidelines and forms, as well as raising and receiving purchase orders.Assist with the preparation, proofing, and formatting of academic papers, reports, presentations, and departmental communications.Liase with various leaders across the School, University departments, and external stakeholders to ensure collaboration and compliance.Provide clear and professional responses to inquiries, acting as a liaison between students, faculty, and other university departments.Comply with all other reasonable training and duties as identified by the line manager (or delegate).Comply with University policies and procedures in all aspects of their work and conduct.Qualifications, skills & experienceCompletion of a diploma level qualification, or an equivalent combination of relevant experience.Completion of a Certificate IV with relevant work experience, or a Certificate III with extensive relevant work experience.Demonstrated administrative experience, preferably in tertiary or other education sectors.Demonstrated competency in various software packages including Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and relevant administrative systems.Well-developed communication (oral and written) and interpersonal skills with a strong customer focus.Good analytical skills to identify and resolve issues.High level accuracy and attention to detail in data management, document preparation, and handling.Ability to exercise initiative and judgement as appropriate, and work in a flexible environment with competing priorities to meet deadlines.Ability to work effectively in teams and collaborate across multifunctional teams.Proven record of preparing high quality documentation with excellent accuracy and attention to detail.BenefitsFast-paced environment with opportunity for professional growth.Generous training and development opportunities.Join the University supporting its students and staff to achieve their career goals in a personal and positive environment.How to applyPlease apply online with a resume and cover letter outlining your suitability for the role.Applications closing date: 27 January 2025For further information on how to apply, please visit: How to apply | Notre DameApplicants are expected to have current and valid work rights in Australia.Aboriginal and Torres Strait Islander people are encouraged to apply.The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders.Contact usPlease direct your queries regarding this role to Janette Tam, janette.tam@nd.edu.auUnsolicited contact from recruitment agencies will not be entertained. #J-18808-Ljbffr
Job Title
Administration Officer, School of Nursing and Midwifery