Dogs, cats, budgies and everything in between - pets deserve the world. They make us want to be better humans. Thats why weve made it our mission to build the most engaged and passionate community of pets and pet parents across the world. And were looking for talented team mates who can help us do it.Founded in Sydney, our team of 500+ pet obsessives span Australia, New Zealand and the Philippines. Weve scaled to become one of Australia''s top five eComm companies and the no.1 online pet store. But were just getting started. Like a whippet whos spotted their mate across the dog park, our growth is only going to accelerate, as we continue to disrupt the way that pet parents shop.Excitingly, the pet industry is booming (as in $15 billion kind of booming) and online pet retail is set to grow exponentially in the next five years. So this is a unique career opportunity to be part of our epic growth story.The OpportunityReady to play a pivotal role in supporting one of Australias most successful eCommerce businesses? As the Executive Assistant to the Co-founder/CEO and Executive Team, youll ensure our leaders can focus on what they do best by managing their day-to-day priorities with precision and professionalism.This is a part-time role (4 days/week) based in our head office in Sydney CBD. This role is perfect for someone who thrives working both independently and in a team, takes ownership of their responsibilities, and proactively identifies opportunities to make a meaningful impact. You anticipate needs and always think two steps ahead while thriving in a fast-paced environment where ambiguity and change are your best friends!What you''ll be doingDiary Management: Manage and schedule appointments, meetings, and reminders for the CEO and other executivesEmail Management: Filter, flag, and respond to emails on behalf of the CEO, ensuring smooth communicationMeeting Preparation: Take briefs and transform them into actionable points, distributing them as necessaryTravel Coordination: Organise travel itineraries for the CEO and other team members (domestic and international)Expense Management: Process expense claims, online payments, and invoicesConfidentiality: Handle sensitive information with professional discretionBoard Coordination: Schedule and manage logistics for Board meetingsPeople Management: Manage, coach and guide our Office Manager to ensure that all of our Pet Circle locations are hummingEdit and format reports, presentations, and charts using Google SuiteProvide any additional administrative assistance to ensure the CEO and Executive Team operate efficientlyThe ideal ToolboxProven experience as an Executive Assistant, ideally supporting senior leadershipExceptional organizational skills with the ability to prioritize and multitaskStrong attention to detailStrong communication skills, both written and verbalProficiency in Google Suite (Docs, Sheets, Slides, and Gmail)Ability to maintain discretion and handle confidential informationA proactive and adaptable mindset, thriving in a fast-paced environmentJuicy PerksUp to 50% employee discountProduct sample giveawaysPawrental leave and wellbeing leaveTeam charity volunteer daysClasspass subsidyHeaps of development opportunities - stretch projects and secondmentsRole locationWe believe that building connections and collaborating as Pet Circlers is super important. This is a part-time role (4 days per week) working onsite at our pet-friendly office in Sydney CBD.Why Join?We reckon our mission to help the world Pet Better is an important one, but also an incredibly fun and rewarding one. Becoming a Pet Circler means youre committed to help shape an entire industry - its pretty exciting stuff.Heres what we stand for:Were better togetherWe operate with humble hearts and hungry mindsPets matter; so pets and pet parents always have a seat at our tableWere instinctively curious. AlwaysBelong at Pet CircleOur unique perspectives and expertise is our superpower - we value diversity in all forms. So, no matter your background, please apply if this role makes you excited to bring your full self to work each day. #J-18808-Ljbffr
Job Title
Executive Assistant